Materials Asst Rec/Del - Central

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Hourly Range

$27.74

Overview

Handle data entry recording and processing of Transportation, Receiving and Storage (TRS) Billing, including stock room, courier, moving, Chauffer, storage and all TRS related Storage Contracts. Data entry recording and processing of TRS Monthly Journals, including stock room, courier, moving, Chauffer, storage and all TRS related Scheduling of Courier work, including scheduled and on call. Processing daily packing supplies: Ordering, inventory and distribution. Receiving/Processing of incoming packages; Information input of daily logs.

Oversee and coordinate activities associated with the University’s storage equipment operations. This includes the scheduling of deliveries and pick ups, and the disposal of equipment; Respond to questions from staff regarding storage and availability of equipment; Accompany clients to retrieve/return items from warehouses; Complete inbound/outbound storage inventories; Maintain storage area and on an as needed basis, provide specialized information concerning shipping and receiving activities that occur within TRS; Independently process and deliver all packages which includes the special processing; Research and process manually, shipments that lack little or erroneous information; Research and resolve all problems associated with shipping and receiving matters; Stage all processed receipts for pick-up by department’s personnel. Operate forklift to load and unload. Fill in for other positions within TR&S.

1. Provides specialized information on administrative, academic, financial aid, and procedural matters to students, prospective students, faculty, and staff. 2. Assists staff, faculty and students with the completion of forms. Identifies and resolves errors through contact with students and University departments. Maintains logs and records of activities. 3. Compiles statistical data and information. Establishes and maintains filing systems. 4. Uses computer terminal to input and retrieve data. Merges and manipulates filing systems. Monitors and reconciles financial data. 5. Keyboards letters, memoranda and other materials. Composes general written material. 6. Schedules and coordinates conferences, meetings, appointments, and classrooms. 7. May oversee and instruct support staff. 8. Performs clerical functions incidental to office activities.

Required Skills and Abilities

1.Demonstrated organizational skills and the ability to multi-task while working in a team environment. Ability to prioritize to meet deadlines and follow schedules.

2.Excellent customer service skills and the ability to greet and provide assistance to customers including Faculty, Staff and Students. Excellent attendance record.

3.Possess and maintain a valid Connecticut drivers license with a safe driving record.

4.Demonstrated computer knowledge, ability to work in a database to track/retrieve information.

5. Demonstrated experience with shipping/receiving equipment, including electric pallet, jacks, fork lifts, etc.

Principal Responsibilities

1. Provides specialized information on administrative, academic, financial aid, and procedural matters to students, prospective students, faculty, and staff. 2. Assists staff, faculty and students with the completion of forms. Identifies and resolves errors through contact with students and University departments. Maintains logs and records of activities. 3. Compiles statistical data and information. Establishes and maintains filing systems. 4. Uses computer terminal to input and retrieve data. Merges and manipulates filing systems. Monitors and reconciles financial data. 5. Keyboards letters, memoranda and other materials. Composes general written material. 6. Schedules and coordinates conferences, meetings, appointments, and classrooms. 7. May oversee and instruct support staff. 8. Performs clerical functions incidental to office activities.

Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Job Posting Date

01/27/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade C

Compensation Grade Profile

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Location

750 West Campus Drive, West Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.