Materials Clerk

Responsibilities and Duties:

• Monitors and maintains inventory levels; Warehouse and Departmental PAR locations


• Responsible for replenishing the hospital warehouse by inventorying daily the goods and requests


• Ensure all products received are properly stored appropriately, maintaining rotation


• Ensure expired items are removed and replaced timely


• Performs annual Physical Inventory and Cycle Counting as needed


• Reconciles actual stock count to computer-generated reports


• Processes Purchase Orders utilizing, phone, email, on-line ordering and fax


• Ensures cost containment; purchasing under contracts, inventory reductions, standardization of products throughout the organization, etc.


• Facilitates ordering, purchase, receiving, storage and distribution of hospital goods


• Maintain external department’s PAR level locations as designated. Perform daily replenishment based on predetermined inventory levels to ensure patient care areas are adequately supplied.


• Process Recall Notifications


• Assist in implementation of the ERP System


• Utilize and Maintain the ERP system to include Oracle and Multiview. Utilize bar code scanning as part of the system.

Collaborates with vendors and vendor representatives to:

• Ensure that products are purchased at best price, utilizing hospital pricing contracts


• Expedite back orders


• Determine substitutions


• Resolve issues related to receipt of inventory goods


• Receive all inbound shipments, inspecting for damage and deliver all packages accordingly

• Process outbound shipments as needed or requested


• Maintain patient charging stickering for defined items


• Maintain the storeroom areas as needed in compliance with all storage requirements


• Performs routine clerical duties, including data entry, answering phones and assisting customers as needed


• Adheres to established guidelines of regulatory agencies

Responsibilities and Duties: Secondary

• Provides back up coverage to Materials Management Clerk II & III functions as needed or requested. Included but not limited to processing orders. Operating Room replenishment, invoice processing and filling customer requests.


• All other duties as requested 

Job Requirements:

• Must be 18 years or older


• High School Diploma Required


• 3 years’ experience in Inventory Management/Warehouse/Purchasing/Materials


• Must be proficient in computers, including the use of Materials Management systems, Microsoft Office products and the ability to learn new systems.


• Must be capable of learning all aspects of Purchasing and Storeroom


• Must be able to work in a team environment and always deliver the highest-level customer service in a professional manner.


• Must be flexible in regard to working hours when providing coverage to other positions and/or training


• Completes all mandatory education and requirements