Materials Management Clerk

Job Summary

The Materials Management Clerk is responsible for ensuring the day-to-day operations of receipt and distribution activities are carried out in an efficient, orderly manner.

Job Responsibilities

• Responsible for processes within the replenishment process that include the following: Development, creation, maintenance of hospital-wide departmental inventories, including OR, periodic inventory counting, EDI order transmission, material receipt and replenishment systems utilizing the Periodic Automatic Replenishment (PAR) System.


• Maintain par quantities, descriptions, and bar coding through direct access to and application of knowledge about electronics database, as well as working with department managers and other personnel to establish adequate par quantities and volume of supplies.


• Responsible for coordination with external vendor for supply deliveries. Interact on a day-to-day basis with prime distributors for hospital supplies to resolve issues such as back orders, substitutions, delivery errors and stat requests. Makes independent decisions to resolve these matters.


• Responsible for the receipt and delivery of all supplies and equipment received by the hospital. Independently determine quantities, items, and proper storage for all inventories, through analysis of requests, usage history, and costs.


• Responsible for internal and external mail services as well as our courier services. 


• Determine proper course of action (within departmental policies) and independently resolve problems through direct action or referral to appropriate Materials Management personnel.


• Utilize PC based communication, label generation, database, EDI and spreadsheet programs to ensure that proper documentation, ordering and receiving of supplies are accomplished in a timely manner.


• Comply with all applicable policies and procedures, including, but not limited to all departmental and functional policies and procedures, maintaining acceptable attendance records, arriving for duty punctually, and following dress code. Participate in performance improvement activities as requested.


• Have knowledge and skills pertinent to the functional approach to patient care and the organization. Perform duties as an active member of the healthcare team.


• Demonstrate a knowledge of team dynamics and contribute to team building and skills related to participation in and strengthening of the multidisciplinary team approach to the delivery of patient care and organization function.


• Responsible for making independent and sound decisions in providing materials. Use independent judgement in setting priorities. Able to verbalize when tasks need to be delegated to other staff members.


• Requires the ability to work independently and make sound judgements. Exercise judgement in the interpretation and application of policies and procedures to assure compliance with state, federal, and local requirements.


• Other duties as assigned.

Education Requirements

• Minimum: High School diploma or equivalent


• Preferred: Associates Degree 

Experience Requirements

• Minimum: 1 or more year of materials management experience 


• Preferred: 3 or more years of materials management experience


• Other: ERP knowledge is desirable