Mechanical Administrative Assistant l

Talent Source is seeking a detail-oriented Mechanical Administrative Assistant I to provide administrative and technical support to the Mechanical Department. This position involves coordinating personnel information for HR and payroll purposes, assisting with material requisitions, maintaining records, and supporting department managers with daily operations. The ideal candidate will have strong organizational and communication skills, experience using Microsoft Office, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

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  Prepare and organize timecard packs for all Mechanical Department jobs.

  
  


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  Assist the Mechanical Material Coordinator with purchase requisitions for materials, hardware, subcontractors, and deliveries.

  
  


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  Maintain accurate records of all requisitions and documentation.

  
  


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  Provide administrative and technical support to the Mechanical Department Manager.

  
  


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  Communicate updates on employee job locations to supervisors.

  
  


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  Answer phone calls, provide information, take messages, or transfer calls as needed.

  
  


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  Access and update reports in the Naval Maintenance Database (NMD) and the Maintenance of Merit System (MFOM).

  
  


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  Maintain office equipment and supplies, ensuring functionality.

  
  


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  Follow and promote all company safety policies and maintain a clean, organized workspace.

  
  

Required Qualifications:

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  Proficient in Microsoft Word, Excel, and Outlook.

  
  


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  Strong written and verbal communication skills.

  
  


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  Ability to read and interpret technical drawings and blueprints.

  
  


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  Knowledge of standard operating procedures and report writing.

  
  


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  Basic problem-solving skills and ability to work with limited supervision.

  
  


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  Team-oriented, self-motivated, and organized.

  
  


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  Must be able to speak and understand basic English.

  
  


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  Prior experience in a maritime or mechanical environment is a plus.

  
  

General Requirements:

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  Ability to lift up to 50 lbs and perform physical activities such as standing, bending, and walking as needed.

  
  


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  Must provide a valid export document (U.S. Birth Certificate, Certificate of Naturalization, Passport, or Passport Card) for E-Verify and contract compliance.

  
  

Schedule & Compensation:

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  Full-time, 40 hours per week (Monday–Friday, 6:00 a.m. – 2:30 p.m.)

  
  


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  Occasional overtime or weekend work may be required based on production needs.

  
  


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  Pay Range: $17.00 – $25.00 per hour

  
  

About Talent Source: 

Talent Source is a trusted partner connecting hardworking individuals with high-demand roles across the construction, maritime, and professional sectors. Our team is committed to supporting a strong and diverse workforce, and we proudly encourage U.S. military veterans to apply.