Media Cost Administrator

We are hiring a Media Cost Administrator.  This person is a key player in our monthly billing cycles and will be responsible for handling high volumes of invoices and documents. The Media Cost Administrator needs impeccable attention to detail and superior organizational skills while working to tight deadlines. We’re seeking someone with a strong work ethic who prides themselves on being punctual and reliable. Some accounting or administrative experience is helpful. The media cost team is in our accounting department, but experience in accounting is not required. If you are positive, proactive, organized, and inquisitive, we want to meet you.

Purpose

The Media Cost Administrator plays a crucial role in ensuring the accuracy and efficiency of our monthly billing cycles by managing high volumes of invoices and documents. This position requires exceptional attention to detail, strong organizational skills, and the ability to meet tight deadlines. While part of the accounting department, prior accounting experience is not required—rather, a proactive, reliable, and inquisitive approach is key to success. This role is ideal for a dedicated professional who takes pride in their work ethic and thrives in a fast-paced, detail-oriented environment.

Responsibilities

•   File media vendor invoices (hard copies and electronic)


•   Assist with EDI invoicing system


•   Reconcile vendor invoices to internal purchasing/planning software


•   Create Excel spreadsheet to manage vendor contacts


•   Call vendors for missing invoices


•   Assist with month-end scanning of billing folders


•   Maintain internal billing files


•   Assist with other projects and assignments as required

Qualifications

•   Ability to learn new technology and processes quickly


•   Proficient in Excel


•   Proactive; strong ability to work independently 


•   Excellent attention to detail


•   Highly organized with superior multi-tasking skills


•   Experience working to tight deadlines; sense of urgency


•   Ability to communicate with clients, vendors, and colleagues effectively and professionally


•   Must be able to work onsite in Irvington, NY, three (3) days per week.

Salary Range

Our estimated range for this role is $45k - $55k

Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range.

We pride ourselves on competitive salaries, and ensuring pay equity exists across our organization. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential.  Our promotions are not limited to a specific time per year. Promotions are tied to performance.  

Right To Work In The US

You must be authorized to work in the US for any employer.  At this time, we are not sponsoring or providing assistance with obtaining work authorization.

McKinney is a place where everyone can grow. Studies have shown that marginalized communities  such as women, LGBTQ+ and people of color are less likely to apply to jobs unless they meet every single qualification. However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.

We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!