Medical Access Assistant (MAA) Specialist - Spanish Speaking Preferred

Location: In-office

Join Our Team as a Medical Access Assistant (MAA) Specialist!

Are you a detail-oriented, customer-focused professional who enjoys helping others navigate healthcare services? Do you thrive in a fast-paced environment where accuracy, follow-through, and communication matter? If so, Prime Health Services (PHS) wants YOU on our team!

As a Medical Access Assistant (MAA) Specialist, you will serve as a key point of contact for patients within the California Medical Provider Network (MPN). You’ll help injured workers locate physicians, schedule appointments, coordinate communication, and ensure seamless access to care. This is a great opportunity for someone with strong customer service skills and an interest in healthcare operations.

What You'll Do

• Locate and confirm participating MPN providers who accept Workers’ Compensation patients.
• Schedule physician appointments, including sending required paperwork, confirming appointment details, and communicating information back to the requesting party.
• Respond to calls, faxes, and messages within 24 hours, documenting and resolving referrals within 72 business hours.
• Work directly with the Director of Customer Relations to ensure clear and consistent communication throughout the patient access process.
• Update provider demographics as needed and notify the Customer Relations Department when providers no longer accept Workers’ Compensation patients.

What We're Looking For

• High School Diploma/GED and two (2) years of customer service experience (healthcare preferred), OR Associate’s degree in Business or related field and one (1) year of customer service experience (healthcare preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Working knowledge of medical terminology preferred.
• Bilingual (Spanish) preferred.

Competencies

• Excellent critical thinking, problem-solving, time-management, and organizational skills.
• Friendly, professional, and customer-focused demeanor.
• Strong verbal and written communication skills across Clients, Providers, Peers, and Management.
• Ability to multitask and perform effectively in a deadline-driven environment.
• Ability to maintain confidential information.

Why You'll Love Working at PHS

• Medical Insurance (high-deductible plan with HSA)
• Dental and Vision Insurance
• Company-paid short-term & long-term disability
• Company-paid group term life insurance
• Generous PTO Policy
• Employee recognition programs
• Corporate office amenities
• Frequent employee events

Who We are

Prime Health Services (PHS) is a national medical cost containment company specializing in customized PPO network solutions. Since 2001, we’ve partnered with insurance carriers, TPAs, self-insured groups, and government entities to deliver high-quality healthcare access at discounted rates. Our technology-driven approach allows us to provide fast, flexible, and dependable service to our clients while supporting a collaborative, employee-focused workplace.