Medical Education Associate- Hybrid

What you will do 

The Medical Education Associate coordinates the planning and execution of educational programs, third‑party exhibits, sponsorships, and key customer engagements. This role manages end‑to‑end event logistics – including coordinating intake and submission of requests, communicating request status, securing equipment and providing logistical communications and on-site support. This role partners with cross‑functional and third-party stakeholders, ensures all activities meet compliance requirements and documentation standards, and captures customer insights to help continuously improve program delivery and effectiveness. 

• Support the planning and execution of regional trade shows, congresses, medical education programs, physician trainings, and key customer events.  

• Coordinate end-to-end event logistics including venue management, , signage, agendas, attendee communications, and branded materials.  

• Manage exhibit and event operations including booth setup/takedown, vendor coordination, equipment scheduling, product ordering, shipping, inventory management, and material forecasting.  

• Oversee logistics for demo equipment,  and product delivery, return, and disposal.  

• Coordinate intake and execution of third-party exhibits, sponsorships, and educational opportunities.  

• Ensure all events and activities comply with AdvaMed guidelines, healthcare regulations, corporate branding standards, and  documentation processes.  

• Support lead capture, post-event follow-up, reporting, budget tracking, invoice processing, and continuous improvement initiatives.  

• Partner cross-functionally with marketing, sales, leadership, vendors, associations and healthcare professionals to support high-quality customer engagements and presentations.  

• Maintain organized event materials, schedules, and communication plans while providing onsite support during events.  

• Continuously develop knowledge of orthopedic products, healthcare marketing, and event industry best practices. 

What you need 

• Bachelor’s degree 

Preferred 

• MBA 

• Medical technology and or healthcare industry experience  

• Basic understanding of event coordination, team-based work experience, excellent attention to details 

• Strong interpersonal skills including written and oral communication 

• Excellent presentation and interpersonal communications skills 

• Strong analytical and problem-solving skills 

• Ability to manage multiple projects while delivering on established timelines 

• Ability to be persuasive in the absence of organizational authority 

• Must be able to understand and work within complex interdivisional procedures and policies 

• Demonstrated proficiency in Microsoft Office (Excel, Word & PowerPoint)