Medical Records Clerk

Summary: Perform a variety of clerical duties involved in maintaining accurate and complete consumer medical records at all times.

Schedule: Monday-Friday Day Shift (7:30-4:30 or 8:00-5:00)

Responsibilities:

• Adhere to all Palmer goals, strategies, and values.
• Maintain strict confidentiality in accordance with Palmer Polices and state and federal laws.
• Role model appropriate behavior, professional boundaries, respectful communication, and personal appearance in accordance with Employee Dress Code.
• Check each document for accuracy, timeliness, and completeness in accordance with Palmer’s Policies and Procedures.
• Sort and correctly file each document to appropriate file. Open and close consumer charts.
• Maintain the associated logs and records in accordance with established priorities and procedures.
• Maintain Consumer’s medical records according to HIPAA, 42 CFR, ODMHSAS and CARF standards.
• Assure information contained in records is complete, accurate and only available to authorized personnel.
• Assist in all consumer file audits and accreditation surveys.
• Conduct internal file audits to verify all files are complete. Communicate missing items with treatment provider and director.
• Participate in ongoing in-service education programs and staff development programs.
• Maintain knowledge of agency policies, procedures and training.
• Perform other duties as assigned by supervisor and/or Director.

This job description is not designed to contain a comprehensive list of activities, duties, and responsibilities that are required of the employee in this position. Responsibilities and requirements may change at any time with or without notice.

Requirements:

• Previous experience in record keeping and clerical tasks
• Excellent Computer skills include Microsoft Word, Excel, and Outlook
• Excellent verbal and written communications skills, and interpersonal skills
• Strong organizational and time management skills
• Precise attention to detail
• Previous experience working in a treatment or medical setting, preferred

Physical Requirements:

• Ability to lift 30 pounds, sit for up to 8 hours/day, view computer screen for up to 8 hours/day.
• Job requires twisting, lifting, standing, sitting, walking, stretching, kneeling, bending, and squatting.

Palmer Continuum of Care, Inc. is a tobacco-free environment. Palmer does not allow the use of tobacco products in any program sites or vehicles by employees, consumers, volunteers or visitors. Employees shall not use to tobacco products while providing services in a consumer’s or consumer’s extended family’s home.