Medical Records Personnel

Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. This position is responsible for maintaining the medical records systems to meet or exceed service standards as well as assist with general and clerical duties for the nursing department. 

• Maintain complete and accurate medical records in compliance with the rules and regulations of all regulatory agencies and the standards of excellence promoted by the American Medical Records Association.
• Maintain and keep current the Admittance Log Book.
• Assemble and complete all new charts with resident assigned medical records number, name, physical name, or any other information pertinent to the resident.
• Maintain resident charts according to Medical Records Procedure Manual to meet regulations and to ensure ease of handling, and reports deficiencies to Director of Nursing / Assistant Director of Nursing.
• Establish and maintain a chart alphabetical filing system for both current and discharged residents in the medical records office.
• Follow procedures established in Medical Records Procedure Manual for releasing resident information.
• Handle discharged residents’ charts as outlined in medical Records Procedures Manual; monitor for uncompleted records or notes; notify Director of Nursing, or appropriate department head, of any deficiencies.
• Enter all necessary information in the “Death Registry” when a resident expires.  Obtain a copy of the death certificate and file with the residents’ chart.
• Maintain master inventory list at par levels and current costs, updating as needed; monitor par levels with Nursing Unit Usage.
• Conduct daily inventory count of all supplies storage areas.
• Upon arrival of delivery of supplies, making sure quantities received, match packing slip.
• Maintain nursing supplies, place delivered supplies in appropriate storage area, and apply charge tickets.
• Review and code as needed all residents charges daily.  Forward charges to Business Office.
• Keep all supply storage areas neat and orderly.

Level of Formal Education: High school diploma or general education degree (GED).  At least one year of experience in a health care facility and knowledge of medical terminology, helpful.

Area of Study: General

Years of Experience: 1+ years

Type of Experience: Skilled nursing, sub-acute care, or memory care setting

Special Certifications: May require a CNA or CHHA licensure or other state required training

Language Skills: Acceptable fluency in English in order to perform job duties and speak, read, write, and communicate with supervisors, coworkers, residents, and applicable third parties.

Technical Competencies: Basic Clerical and computer skills including typing, data entry, filing, etc.

Skills and Ability:

• Ability to effectively communicate with residents, families, and all levels of staff.

Personal Attributes: Dedicated, compassionate, and energetic

Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.