Medical Records Specialist (LPN)

Oakwood Community Living Center is looking for a Medical Records Specialist (LPN) to join our growing team!

If you are a compassionate, detail-oriented, and motivated Licensed Practical Nurse seeking employment with unparalleled benefits and growth opportunities, look no further! Begin your career at Oakwood Community Living Center, where meaningful connections and opportunities await you.

The Medical Records Specialist (LPN) is responsible for maintaining accurate and complete resident medical records in accordance with federal, state, and local regulations, as well as company policies and procedures. This position plays a vital role in supporting clinical operations by ensuring documentation is timely, compliant, and readily available while collaborating with the interdisciplinary team to promote quality resident care.

Medical Records Specialist duties include but are not limited to:

• Maintain resident medical records in accordance with company policies and regulatory requirements
• Compile, organize, and update resident medical records in both electronic and paper formats
• Monitor and audit medical records for completeness, accuracy, and regulatory compliance
• Provide daily clinical stand-up reports, including past due documentation, physician orders, admissions, discharges, and clinical alerts
• Coordinate medical record documentation with nursing staff, physicians, hospitals, and other healthcare providers
• Process admission, transfer, and discharge records while completing required audits
• Maintain archived medical records in accordance with company retention policies
• Provide administrative support to the Nursing Department through audits, education, and documentation assistance
• Perform daily, weekly, monthly, and quarterly medical record audits
• Audit skilled nursing documentation and changes in resident condition
• Participate in PDPM Committee meetings and quality improvement initiatives
• Prepare reports and documentation for physicians, facility leadership, company representatives, and regulatory agencies
• Resolve incomplete or conflicting documentation by communicating with physicians and clinical staff
• Prepare emergency hard-copy medical records for disaster preparedness and power outages
• Compile census, demographic, and clinical data as requested
• Oversee documentation compliance within the electronic medical record system and provide education as needed
• Update CNA task assignments based on physician orders and clinical meeting discussions
• Trigger required documentation based on the MDS schedule and facility guidelines
• Serve as the facility's HIPAA Privacy Officer in collaboration with the Administrator and Health Information Management team
• Assist with Quality Improvement (QI) and Infection Control (IC) responsibilities as assigned
• Travel to hospitals, physician offices, or other healthcare facilities when documentation requiring signatures or records retrieval is necessary

Medical Records Specialist benefits include but are not limited to:

• Medical, Dental, Vision, and Life Insurance
• 401(k)
• Pet Insurance
• Career Advancement Opportunities
• And much more! 

• Active Licensed Practical Nurse (LPN) license required
• Previous long-term care experience preferred
• Strong knowledge of medical record documentation, HIPAA regulations, and healthcare compliance
• Excellent organizational, communication, and time management skills
• Ability to work independently while collaborating effectively with the interdisciplinary team
• Compassionate, accountable, trustworthy, adaptable, and committed to making a positive difference in the lives of residents

 Our mission is to reconnect people to life through individuals serving individuals. We are dedicated to providing compassionate and personalized care for those we serve. Our team is committed to ensuring the well-being and comfort of every resident. We believe in creating a welcoming and supportive environment that feels like home.   

At Oakwood Community Living Center, our core values are: 

COMPASSION 

HONESTY 

ACCOUNTABILITY 

RELATIONSHIPS 

TRUSTWORTHINESS   

At Oakwood Community Living Center, we make meaningful connections with residents, families, the communities we serve, and fellow team members every day. If you are a compassionate, caring, and dedicated Admissions/Social Worker seeking employment with unparalleled benefits and growth opportunities, look no further! Begin your career with us where meaningful connections and opportunities await you. We hope you make the decision to join our team.   

Oakwood Community Living Center originated from a profound belief that caring for others during their most vulnerable years is what we as individuals are called to do. Psalms 71:9 tells us, “Do not cast me away when I am old; do not forsake me when my strength is gone.” Oakwood began through a strategic vision centered around connecting people to life. Our approach aims to maximize the quality of life and well-being of our residents while fulfilling their individual needs and promoting purposeful living. At Oakwood, our team has the opportunity every day to connect with someone and help reconnect them to their passions and previous life experiences.