Medical Supply Inventory & Fulfillment Coordinator

Job Title 

Location

Additional Location(s)

Employee Type

Working Hours Per Week

Compensation: $20.00 - $24.00

The base compensation range for this role is fixed, with a maximum cap of $24.00. We want to be transparent about this as we continue discussions.

Hour: Monday - Friday, 8AM - 5PM.

Medical Benefits: Health, Vision, & Dental

Retirement: 401K & Pension w/ 4% employer contribution

PTO: 15 Days

The Medical Supply Inventory and Fulfillment Coordinator supports home health operations by managing medical supply inventory and fulfillment activities for new and existing clinicians. This role is responsible for picking, packing, and preparing new hire car boxes and shipping them to regional offices before clinicians begin work to ensure readiness on day one. The coordinator also receives and unpacks inbound shipments from medical supply vendors, stocks and organizes inventory, monitors expiration dates, and helps maintain accurate supply levels for field operations. In addition, this role provides backup support to Medical Supply Coordinators by assisting with the Graham Storefront and fulfilling supply shipments directly to clinicians’ homes. The position requires strong attention to detail, reliability, organization, and the ability to perform hands-on physical work.

Medical Supply Inventory and Fulfillment Coordinator Responsibilities:

• Pick, pack, label, and prepare new hire car boxes with required medical supplies and equipment for home health clinicians.

• Coordinate timely shipment of new hire car boxes to regional offices prior to clinician start dates to support day-one readiness.

• Receive, open, inspect, and unpack inbound deliveries from medical supply vendors and verify items against packing slips or order documentation.

• Stock, organize, and replenish inventory in designated storage areas to maintain appropriate supply levels for field and regional office needs.

• Notify Medical Supply Coordinators when supplies need to be reordered to maintain adequate inventory for completing car boxes.

• Monitor and rotate inventory based on expiration dates and remove or report expired or soon-to-expire items in accordance with company processes.

• Maintain accurate inventory records, track stock movement, and report inventory variances, shortages, or supply issues to leadership as appropriate.

• Support supply fulfillment activities for clinicians and regional offices, including preparing, packaging, and shipping requested supplies accurately and on time.

• Provide backup coverage for Medical Supply Coordinators by assisting with the Graham Storefront and shipping supplies directly to clinicians’ homes when needed.

• Communicate with internal team members, regional offices, vendors, and other stakeholders regarding shipment status, inventory needs, substitutions, and supply concerns.

• Maintain a clean, safe, and organized work area and follow standard procedures for handling, storing, and distributing medical supplies and equipment.

Medical Supply Inventory and Fulfillment Coordinator Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to accurately identify, sort, count, and organize medical supplies and equipment (Required)

• Strong attention to detail and ability to maintain accuracy in picking, packing, receiving, and stocking activities (Required)

• Knowledge of inventory control, receiving, replenishment, stock rotation, and expiration-date monitoring practices (Required)

• Ability to use basic computer systems, shipping tools, email, and spreadsheets to track orders and inventory (Required)

• Effective verbal and written communication skills and ability to work collaboratively with clinicians, regional offices, vendors, and internal departments (Required)

• Knowledge of medical terminology, medical supplies, or home health operations (Preferred)

• Customer service mindset with the ability to respond promptly and professionally to supply-related requests (Preferred)

Medical Supply Inventory and Fulfillment Coordinator Preferred Attributes

• Self-directed and proactive, with the ability to take initiative and drive work forward with minimal oversight

• Strong organizational skills and a structured approach to planning and execution

• Ability to influence without direct authority and build effective working relationships across teams

• Comfortable working in a dynamic environment with evolving priorities

Education and/or Experience

• High school diploma or GED required

• 1+ years of experience in inventory, shipping/receiving, warehouse operations, supply fulfillment, or a related support role required

• Experience in home health, healthcare, medical supply distribution, or a clinical support environment preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.

The employee frequently lifts and/or moves up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.

NOTICE:

• Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana.
• By supplying your phone number, you agree to receive communication via phone or text.
• By submitting your application, you are confirming that you are legally authorized to work in the United States.

Graham Healthcare Group is an Equal Opportunity Employer