Medication Assistant

Job Overview:

Arbor Place is seeking a dedicated and detail-oriented Medication Assistant to support medication services within our residential treatment programs. This position is responsible for leading morning and afternoon medication passes, ensuring safe and accurate medication administration, and maintaining compliance with all policies and regulations. This role is essential to supporting client care and maintaining consistent, high-quality medication services across residential programs.

Key Responsibilities:

Medication Administration

• Lead and complete morning and afternoon medication passes for residential clients


• Administer medications in accordance with policies and regulations


• Accurately document all medications in the MAR system


• Monitor clients during medication administration and report concerns

Medication Coordination

• Coordinate medication schedules across residential programs


• Follow up on missed or refused doses


• Assist with PRN medications as appropriate

Documentation & Medication Management

• Enter and update medication orders in the MAR


• Support medication reconciliation for new admissions


• Track medication changes, refills, and discontinuations


• Maintain accurate and compliant documentation

Pharmacy Coordination

• Communicate with pharmacies regarding refills and medication needs


• Track incoming medications and resolve delays


• Assist with prior authorizations and clarifications


• Pick up medications from local pharmacies as needed

Medication Room Oversight

• Maintain clean, organized, and compliant medication rooms


• Monitor inventory and expiration dates


• Participate in controlled substance counts


• Ensure proper storage and handling of medications

Residential Support

• Assist staff with medication-related tasks


• Communicate updates to residential and clinical teams


• Complete and document vital signs, withdrawal scores, and other assessments


• Conduct urine drug screens (UAs) as needed


• Transport clients as needed 

Other Duties (as assigned):

• Support overall residential operations as needed


• Additional responsibilities as assigned by leadership

Key Competencies:

• Strong attention to detail and accuracy


• Ability to follow policies and maintain compliance


• Effective communication and teamwork


• Ability to manage time and prioritize tasks


• Professional boundaries and ethical decision-making

Qualifications:

• CBRF Certification – Medication Administration (required)


• Valid driver’s license


• Ability to pass a Wisconsin Caregiver Background Check

Preferred:

• Experience in behavioral health or residential treatment


• Familiarity with EMR systems (InSync preferred)


• CMA certification or similar background 

Physical Requirements:

• Ability to lift up to 25 pounds


• Frequent standing and walking


• Active role during medication passes


• Ability to move between residential buildings

Benefits for Full-Time Employees

• Health, dental, and vision insurance


• 100% employer-paid life insurance and long-term disability


• Additional voluntary insurance options (such as Aflac)


• Generous paid time off (PTO)


• 401(k) with employer matching


• Public Service Loan Forgiveness (PSLF) eligible employer


• Supportive work culture and opportunities for growth

❤️ Why Arbor Place?

At Arbor Place, we believe recovery is possible for everyone. You’ll be part of a supportive, mission-driven team that is committed to providing structure, compassion, and care to individuals and families impacted by substance use and mental health disorders. We value teamwork, growth, and creating an environment where both clients and staff can thrive. Your work here truly makes a difference every day.