Meeting & Events Planner

About the Role

As an Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences.

This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients.

What Youll Do:

• Develop end-to-end event plans to ensure flawless execution from start to finish.

• Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise. Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

• Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.

• Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise.

• Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors. Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file.

• Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests, etc.

• Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management.

• Have some knowledge of standard principles with limited practical experience in applying them.

• Lead by example and model behaviors that are consistent with organizational values.

• Impact the quality of own work.

• Work within standardized procedures and practices to achieve objectives and meet deadlines.

• Exchange straightforward information, ask questions, and check for understanding.

What Youll Need:

• Bachelors Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

• Ability to use existing procedures to solve standard problems.

• Experience with analyzing information and standard practices to make judgments.

• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Organizational skills with a strong inquisitive mindset.