Meeting Support Specialist

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

We are looking for a Meeting Support Specialist to play a key role in ensuring smooth, professional, and well-executed meetings and events across a fast-paced corporate environment.

In this role, you will support conference rooms, training spaces, and meeting areas by ensuring they are fully prepared, functional, and presentation-ready. You’ll work closely with Floor Hosts and internal teams to deliver a seamless experience for employees and clients.

What You’ll Do

You will be responsible for ensuring meeting and event spaces are fully prepared and operating at a high standard, including:

• Setting up and configuring training rooms and conference spaces based on client specifications
• Moving and adjusting room layouts (including airwalls) to support event needs
• Setting up materials, supplies, and equipment for meetings and trainings
• Ensuring audio/visual equipment, lighting, temperature, and room conditions are properly set
• Taping and managing cables and ensuring safe, clean setups
• Performing post-meeting cleanup and resetting rooms for the next use
• Conducting regular floor checks to ensure rooms are presentable and properly utilized
• Supporting AV needs and troubleshooting basic meeting setup issues
• Assisting with inventory control and returning equipment to proper storage
• Delivering high-level customer service to internal teams and visitors
• Capturing basic service data and reporting interactions as needed
• Supporting a polished, professional, and welcoming environment at all times

What We’re Looking For

• 2–3 years of experience in hospitality, hotel services, restaurant service, event coordination, or corporate support preferred
• Strong customer service mindset with a professional and polished demeanor
• Comfortable working in a fast-paced, hands-on environment
• Basic technical skills (Microsoft Office, Google Workspace, AV equipment)
• Strong attention to detail and ability to follow setup instructions accurately
• Ability to stand, walk, and lift up to 25–50 lbs as needed
• Excellent communication and problem-solving skills
• Ability to interact professionally with executives, clients, and staff at all levels

Why This Role

• Consistent Monday–Friday schedule (no weekends)
• Stable full-time opportunity in a corporate environment
• Hands-on role with variety — no two days are the same
• Opportunity to work closely with events, meetings, and executive spaces
• Fast-paced, team-oriented environment

Opensity is an Equal Opportunity Employer. 

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. 

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. 

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.