Membership Services Coordinator

1 week ago

Be among the first 25 applicants
About Us:

WSWA is the premier national trade association representing the wholesale tier of the wine and spirits industry. Since 1943, we have been dedicated to advancing the interests and independence of wholesalers, distributors, and brokers across the United States. With over 370 member companies spanning all 50 states and the District of Columbia, we pride ourselves on fostering a dynamic and collaborative environment.
Job Description:

We are seeking a highly motivated individual to join our trade association as a Coordinator for PAC and Member Services. In this role, you will play a pivotal part in supporting our Senior Vice President of Member Advocacy and Vice President of Membership and Database Services. Your responsibilities will encompass overseeing a $2 million/election cycle PAC budget, managing PAC receipts, and facilitating PAC contributions. The ideal candidate will possess exceptional organizational skills and a keen ability to collaborate across departments, particularly with our Government Affairs and Membership teams.
Responsibilities:
WSWA-PAC Administration:
- Manage all aspects of WSWA-PAC finances, including receipt management, disbursements, and budgeting.
- Utilize our Cision database for PAC administration, ensuring accurate record-keeping and compliance with FEC regulations.
- Facilitate PAC contribution processes, including campaign donations and reporting.
- Prepare comprehensive analytical reports to support WSWA's membership and government affairs initiatives.
- Collaborate with the advocacy team on PAC solicitations with member companies.
Member Advocacy Administration:
- Assist the SVP and VP in managing the annual membership renewal process and new member onboarding.
- Coordinate membership communications, including mailings, email campaigns, and database updates.
- Serve as a liaison between the Member Advocacy department and other WSWA divisions.
- Support the planning and execution of events such as the Women's Leadership Council and Women in Leadership Executive Education Program.
- Provide general administrative support to other departments as needed.
CRM Database Administration:
- Aid the VP of Membership & Data Services in CRM database management, report generation, and invoicing.
- Undertake additional tasks as assigned to support organizational objectives.
Requirements:
- Minimum of two years of experience in association, fundraising or related roles.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Exceptional organizational skills and the ability to thrive in a fast-paced, collaborative environment.
- Self-motivated with a strong sense of initiative and the capacity to work independently.
- Outstanding interpersonal and communication skills, with a customer service-oriented approach and attention to detail.
- Familiarity with PAC administration, VOCUS/Cision databases, FEC reporting, and CRM systems preferred.
- Competitive entry-level salary and comprehensive benefits package.
- Flexible work environment conducive to professional growth and work-life balance.
- Generous paid time off and holidays.
- Opportunities for advancement within the organization.
How to Apply:
If you are eager to contribute to a leading trade association, we invite you to apply for this exciting opportunity. Please submit your resume, cover letter, and relevant experience to [email protected].
Seniority level

Seniority level

Entry level
Employment type

Employment type

Full-time
Job function

Job function

Other
Industries

Beverage Manufacturing
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