Mfg. Administrative Assistant

The Manufacturing Administrative Assistant plays a critical role in supporting purchasing, inventory control, shipping/receiving, and general administrative functions. This position ensures the smooth operation of procurement and production processes by executing purchasing functions, maintaining accurate records, coordinating with vendors, and supporting internal teams.

Purchasing Duties: Collaborate with internal departments to assess purchasing needs for supplies, services, and outside processing; ensure timely procurement; execute purchasing transactions including requisitions, purchase orders, price verification, and receipts; maintain accurate records of all purchased items in the system; investigate and resolve outstanding supplier issues.

Inventory Control Administration: Conduct inventory cycle counts; analyze variances and recommend inventory adjustments or updates to standards; communicate updates on new, obsolete, or cost-effective products to stakeholders; enter inventory transactions and match receipts to invoices in the system.

Shipping & Receiving Duties: Package in-process and finished goods for shipment; generate packing slips and coordinate shipments with carriers; manage test material shipments as outlined in work instructions.

Other Duties: Process various transactions and maintain documentation; file and archive paperwork in accordance with company policies; generate reports as requested by leadership; provide backup support for scheduling functions; collaborate with engineering as needed as it relates to production activities; assist leadership with administrative tasks as requested.

• High school diploma or equivalent; associate degree preferred
• 2+ years of administrative experience in a manufacturing or industrial environment
• Proficiency in Microsoft Office and ERP/accounting systems
• Strong organizational, communication, and problem-solving skills 
• Ability to manage multiple priorities in a fast-paced setting

Equal Opportunity Employer, including Veterans and Individuals with Disabilities

Drug Free Workplace