Middle School Operations Coordinator - 2026/27 SY

Join the Young Scholars Charter School team and help us Imagine New Possibilities in education. We’re on a journey to create the best possible middle school experience for students and faculty in Philadelphia!

Who are we?

Young Scholars Charter School (YSCS) is a free, lottery-based, open-enrollment charter school serving students from across Philadelphia in grades 5-8. The mission of Young Scholars is to provide a personalized middle school education that challenges, engages and prepares all students to passionately pursue their dreams and lead a life of active citizenship. We aim to inspire and equip every student to lead a life of achievement, service and success. Our structured and nurturing community, comprehensive programming and rigorous academic curriculum are designed to build self-motivated citizens, eager learners and strong leaders – regardless of circumstance. Our graduates are driven young people who are prepared for the future demands of high school, college, career and, eventually, the world.

We seek to integrate project-based learning and high-quality instruction to help students grow as learners and citizens. We believe in rigorous and culturally relevant curriculum where all students are given an opportunity to reach high academic success. Our teachers engage in extensive planning, strong instructional execution, and common skill-based assessments. Our curriculum engages students in building their academic proficiency and social-emotional skills to be successful.

Who are we looking for?

We are currently looking for an Operations Coordinator to join the YSCS team in the 2026-2027 school year and work with us to Imagine New Possibilities in Education. The Operations Coordinator will support with front office responsibilities. The person in this role plays an essential role in the front office and interacts with students and families on a regular basis.

Responsibilities

• Knowledgeable in PowerSchool, the student information system used to track student attendance, grades, and demographic information;


• Utilizes PowerSchool to track and report daily attendance: specifically tardiness, absences, and early dismissals daily; and follows up with parents if necessary;


• Knowledgeable in school policies and procedures;


• Records student data in PowerSchool and Unified Classroom Behavior information systems;


• Handles copy machine maintenance and supply ordering;


• Distributes and organizes mail; responds to routine requests for information;


• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files;


• Maintain a clean, neat, orderly and efficient main office and desk space.


• Support in maintaining the overall aesthetic and operational excellence of the school in accordance with the Operational Excellence Rubric


• Frequently check email and remain fully knowledgeable about school matters communicated via electronic correspondence;


• Greets parents and visitors including handling identification process as needed;


• Answers phones and routes messages accordingly;


• Maintains bulletin boards and calendars throughout the main office and front foyer;

Qualifications and Skills

• Background experience in operations or as an office assistant is required, experience in a school setting is preferred;


• Technology skills with the ability to troubleshoot basic technical issues;


• Excellent computer skills including Microsoft Office (WORD, Excel), Google Workspace, and Outlook;


• Adaptable to change and quick learner;


• Strong written and verbal communication skills for interacting with staff, students, parents, vendors, and visitors;


• Proactive and effective problem solving skills;


• Excited and eager to work in a fast-paced environment;


• Highly organized with a strong attention to detail;

Educational Background and Work Experience

• Experience in managing schedules, maintaining records, and handling correspondence;


• Customer service experience;


• Experience in coordinating events, meetings, and other school/office functions, including preparing documents for the functions;


• Experience with PowerSchool is preferred.

The Rewards

• Competitive salary and benefits package;


• Enrollment in retirement plan.