MIDUS Research Administrator

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Job Category:

Employment Type:

Job Profile:

Job Summary:

This position will assist the IOA Director and IOA Administrator with budget and proposal activities and general administrative duties for the $62 million Midlife in the United States (MIDUS) longitudinal study. The MIDUS grant is a U19 with an adjunct U01 mechanism. The work is performed under the general supervision of the IOA Administrator. This position requires excellent fiscal and communication skills, the ability to deal with administration of complex, multicomponent grants, excellent problem-solving abilities, and the ability to work independently and manage multiple responsibilities efficiently. The position comes with varied tasks, including organizing the annual MIDUS Meeting, which involves communicating with participants; managing accommodations, meals, and venue; and assembling the agenda.  The capacity to engage in cordial and productive interactions on a regular basis with a wide array of investigators from across UW-Madison and across the United States is key.

Key Job Responsibilities:

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup

• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

• May identify funding opportunities and disseminate to principal investigators

• Maintains and monitors grants and contract budgets

• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

• Plans and orchestrates annual meetings among MIDUS researchers, including scheduling logistics, securing resources, and serving as the primary point of contact

Department:

Office of the Vice Chancellor for Research, Institute on Aging

Compensation:

The starting salary for the position is $72,000, but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf 

Required Qualifications:

• Minimum of two years’ Research Administrator experience in a university setting.
• Superior organization, planning, and time management skills necessary to manage multiple complex tasks.
• Excellent writing skills and outstanding verbal communication skills required to communicate complex regulations and procedures to people with varying roles.
• Comprehensive working knowledge of Excel, Word, and Adobe Acrobat.
• Experience with accounting policies and procedures, including purchasing, travel, reimbursements, cost transfers, cost share.
• Knowledge of NIH regulations and procedures, including, but not limited to development of budgets for continuation and renewal proposals and electronic submissions (Cayuse, eRA Commons); expenditures; and reporting.
• Self-learner with the ability to analyze and audit own work for accuracy including identification of errors as well as problem-solving the solutions.
• Quick study with demonstrated ability to work effectively in a collaborative, collegial team environment.

Preferred Qualifications:

• Budget management experience of federally-funded projects (especially large, complex mechanisms).
• Experience with UW or other university pre- and post-award grant management including budget preparation.
• Knowledge of UW financial and research administration systems, such as WISER, RAMP (Huron Research Suite), ECC, and Workday.

Education:

Bachelor’s Degree preferred.

How to Apply:

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:

 • Cover letter

 • Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Cover letters will be used as a writing sample and to determine the best-qualified applicants. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Contact Information:

Angel Stampfli

[email protected]

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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