Missions Administrator

Position Overview

HeartCry Missionary Society is seeking a Missions Administrator to provide dependable administrative and operational support within the Missions Department. This role supports the Missions Facilitator and Missions Coordinators by managing systems, tracking information, supporting projects, and assisting with departmental needs.

This position is well-suited for someone with prior administrative experience who is detail-oriented, process-minded, and comfortable working with structured systems and digital tools. This is an in-person role that contributes to the daily functioning and long-term effectiveness of HeartCry’s missions work.

Key Responsibilities

• Provide administrative support to the Missions Department


• Assist with scheduling, documentation, coordination, and follow-up


• Maintain accurate records using spreadsheets, CRM systems, and internal tools


• Prepare basic summaries and reports to support departmental oversight


• Support conferences, events, and special missions initiatives


• Assist with project tracking and process adherence

What We’re Looking For

• Prior experience in administrative or operations support roles


• Strong attention to detail and consistency in follow-through


• Comfort working with digital tools such as spreadsheets and databases


• Ability to manage multiple responsibilities and meet deadlines


• Clear communication skills and a dependable work ethic


• Substantial agreement with the 1689 London Baptist Confession of Faith

Helpful Experience

• Missions, ministry, or nonprofit administrative experience


• Post-secondary training in business, administration, or operations


• Experience with CRM systems or basic reporting tools

Why This Role Matters

By providing steady administrative and systems support, the Missions Administrator helps ensure that missionary care and departmental operations are carried out with clarity and faithfulness. This role enables others to focus on their primary responsibilities and contributes directly to the effectiveness of HeartCry’s mission.

OUR TEAM:

Our team seeks to serve the missionaries and the donors in all the various needs associated with glorifying the Lord in this work. Employees at HeartCry must have a servant’s heart, a passion for the lost, a burden for world missions, and a strong work ethic to glorify the Lord.

-There are only two human heroes in the HeartCry story: the missionaries who go down into the abyss to rescue the perishing, and the donors who hold the rope for them. HeartCry is merely the rope. We are stewards serving two heroes and their God.

HEARTCRY: The goal of our ministry is to glorify God and bring the greatest possible good to humankind through the preaching of the gospel and the establishment of biblical churches throughout the world by means of equipping and mobilizing indigenous churches and missionaries.

CORE VALUES:

• Disciples: Devoted to Christ.


• Branches: Dependent upon Christ’s Faithfulness.


• Fellow-workers: Band of Believers.


• Stewards: Faithful Stewardship.


• Servants: Servants of God’s Servants.


• Soldiers: War-time Mentality.