Mobile Pantry Coordinator

POSITION TITLE: Mobile Pantry Coordinator

RESPONSIBLE TO: Partnerships and Mobile Pantry Manager

HOURS: 40 hours per week, with flexibility to work evenings and weekends

CLASS: Non-exempt, hourly

COMPENSATION: $19.50 - $21.75/hour, depending on experience. +$1/hr pay differential for bilingual Spanish/English proficiency.

BENEFITS: Eligible for health, vision, and dental insurance the first of the month following 30 days of employment with other benefits eligibility after a 90-day mutual introductory period is completed. Eligible for FFLC-sponsored benefits (e.g. paid time off benefits such as holidays, floating days, vacation and sick).

ABOUT US: Food for Lane County’s mission is to reduce hunger by engaging our community to create access to food. Our vision is to end hunger in Lane County. Our Mobile Pantry program accomplishes this by bringing food to places where food pantries don’t yet exist or have limited hours. With our pop-up style free food markets, we reach neighborhoods and communities that may not otherwise be able to access this important resource.

YOU: We are looking for someone who is passionate about connecting their neighbors to food. You are organized, detail oriented, and have the integrity to follow through on your plans. You have a love of community and people and have a servant-leader mentality that promotes community and volunteer engagement in your program. You work well in a team and have the resolve to accomplish things on your own. You are excited about the mission and vision of Food for Lane County.

SUMMARY OF POSITION: This position co-coordinates Food for Lane County’s Mobile Pantry Program. The purpose of the Mobile Pantry is to deliver food assistance to eligible people at times and locations that are not currently served by one of Food for Lane County’s partner agencies or other service providers. This position serves as the pantry manager and works closely with the Bilingual Mobile Pantry Coordinator and other Food for Lane County (FFLC) staff.

PRIMARY TASKS & RESPONSIBILITIES:

Program Development and Coordination

• Oversees all aspects of the operation of the Mobile Pantry
• Identify and recruit host sites in cooperation with the Partner Agency Services team
• Ensure that all host sites have agreements in place and train and orient host site contacts
• Act as liaison between host sites and Food for Lane County, maintaining open and responsive communication
• Coordinate with other FFLC staff regarding inventory, storage, and distribution of food
• Order food through regular inventory ordering process for partner agencies, anticipating needs and demands of host sites

Operation of Mobile Food Pantry

• Maintain online shared calendar of Mobile Pantry scheduled distributions
• Load and unload product in and out of the warehouse; may enlist help of warehouse staff as available
• Drive FFLC Mobile Pantry truck to host site at designated time, set up mobile pantry
• Ensure food safety during transport
• Assist in proper storage, stacking and temperature control for all food products
• Track food donations and distribution using established record and inventory system
• Maintain vehicle and food handling equipment in a safe and sanitary condition
• Promptly report any vehicle maintenance issues to Operations Director
• Clean up mobile pantry at host site, load up equipment, and return to warehouse
• Coordinate the scheduling and organization of 6-8 volunteers per food distribution
• Provide on-site training, orientation, and recognition of volunteers
• Delegate appropriate tasks to volunteers

Program Tracking and Compliance

• Conduct program intake procedures according to USDA, Oregon Food Bank, and FFLC guidelines
• Complete and submits all required paperwork, including monthly FFLC reports
• Adhere to all applicable federal, state, and Oregon Food Bank regulations regarding food safety, storage, and handling
• Maintain accurate and updated program files
• Maintain confidentiality of client records

Education and Outreach

• Work with the community, media, housing sites, and organizations to increase awareness of and participation in the Mobile Pantry program
• Maintain knowledge of community high-need areas and demographics to ensure sites are located for maximum benefit
• Maintain knowledge of current health and nutrition issues and best practice responses

Budget and fiscal oversight

• Monitor program expenses and ensures program operates within budget
• In conjunction with Partnerships and Mobile Pantry Manager, prepare annual budget

OTHER TASKS & RESPONSIBILITIES:

• Represent Food for Lane County with knowledge and respect
• Follow FFLC policies and procedures
• Attend all monthly all-staff meetings, Mobile Pantry team meetings, and other meetings as appropriate
• Attend bimonthly FoodNet meetings of all pantry managers
• Participate in long-term program planning and evaluation
• Perform other tasks as requested by supervisor

PREFERRED SKILLS & QUALIFICATIONS: We value all forms of experience including, unpaid work, lived experience, education, and training.

• Education and/or training relevant to the position
• At least one year of experience in program coordination
• Knowledge of issues regarding hunger, poverty, and social determinants leading to food insecurity
• Experience working with programs that serve clients from diverse backgrounds culturally, socioeconomically, etc.
• High level of computer proficiency, especially with Microsoft Office suite of programs
• Experience driving box trucks (less than commercial vehicle weight)
• Ability to prepare written reports and maintain inventory control records
• Experience with volunteer recruitment, training, delegation and management
• Bilingual English/Spanish is a plus

REQUIRED SKILLS & QUALIFICATIONS:

• Current Oregon driver’s license with good driving record, experience driving large trucks helpful
• Able to obtain Food Handler’s card and ServSafe Certification within 30 days of employment offer (https://www.orfoodhandlers.com/eMain.aspx)
• Ability to perform strenuous and repetitive physical labor; ability to safely lift 50 pounds repetitively
• Ability to establish and maintain effective working relationships
• Excellent organizational and communication skills

WORKING CONDITIONS: A considerable amount of work is done outdoors in all-weather with some exposure to exhaust from vehicles, dust, and dirt. Physical labor includes frequent standing, frequent bending, frequent stooping, frequent crouching, frequent lifting (up to 50 lbs.), frequent carrying, frequent pushing, frequent pulling, frequent reaching and frequent walking to perform tasks, and operate warehouse equipment.

* The use of a smart phone will be necessary to meet the requirements of this position. FFLC will provide a monthly reimbursement towards a personal phone plan.

Note: Job descriptions are not intended to be and should not be construed as exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of principal job elements essential for making fair pay decisions about jobs.

Reasonable Accommodations: Food for Lane County, complies with federal, state, and local laws regarding reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources, 541.343.2822

FFLC is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, marital status, genetic information, veteran status, diverse ability, or any other characteristic protected under local, state or federal law.