Job Description - Motor vehicle representative

Description
Division/Department: Legal Affairs / Motor Vehicle - On Site
Location: Motor Vehicle Department - As Designated
Reports To: Registrar
Probationary Period: 90 days – Full time
FLSA Status: Non-Exempt (hourly)
Classification: Non-Child Related NA
Driver’s License: Level 1 - Driver’s License Required. 
Rate of Pay: $15.99-$17.99
 


Responsibilities

Office of the Registrar:



  • Assist the Registrar with clerical duties related to the administration of the tax and license systems of the Fond du Lac Band in accordance with tribal ordinances, rules, and regulations.

  • Take applications for registration and issue licenses in accordance with Band ordinances, rules, and regulations, including but not limited to, registration of motor vehicles, utility and recreational trailers, motorcycles, all-terrain vehicles, and snowmobiles.

  • Collect fees for registration, licenses and/or related transaction fees, issue receipts as necessary and record fee transactions.

  • Drives to multiple locations to complete machine licensing and deliver documents.

  • Perform data entry and electronic document storage of documents/files maintained by the Office of the Registrar as directed by the Registrar or the Tribal Attorney/Legal Affairs Director.

  • Assist the Registrar in maintaining a file for each license issued as required by ordinance and in accordance with the record retention policies of the department.

  • Ensures the confidentiality of all applicants is respected.








General Responsibilities:



  • Appropriate work attire is required.

  • Must attend all mandatory department trainings.

  • Ensures confidentiality of financial records and all records for employees and/or clients.

  • Displays a responsive and professional manner in promptly responding to all requests, complaints, and problems.

  • Recognizes that each employee is a representative of the Fond du Lac Band of Lake Superior Chippewa and is responsible for demonstrating courtesy, respect, and sensitivity to the needs of all others, including visitors and co-workers.

  • Represents the Fond du Lac Band of Lake Superior Chippewa and the department in a positive and professional manner in the community.

  • Required to maintain proper attendance including reporting to work on time in accordance with applicable policies.

  • Maintains a clean and organized work area.

  • Due to changes and modifications in the job from time to time, employees are required to be flexible and assume other responsibilities assigned by management as deemed necessary.




Qualifications



  • Valid Driver’s License issued in the US is required.

  • Preferred high school diploma or equivalent

  • Office experience with data entry skills is preferred.

  • Knowledge of computer applications to include word processing, Access, Excel, and Microsoft Outlook is required.

  • Must possess excellent organizational skills.

  • General knowledge of office machines/equipment, including cash registers is preferred.

  • Ability to communicate effectively orally and in writing is required.

  • Ability to work independently and establish priorities is required.

  • Attention to detail and accuracy is required.

  • Ability to establish professional and harmonious working relationships on all projects and with all parties involved.

  • Subject to drug and alcohol testing in accordance with the Fond du Lac Reservation’s Personnel Policies.

  • Subject to pre-employment and annual background checks.

  • Subject to immunization review and submitted proof of required vaccinations.

  • Travel is required.




PHYSICAL REQUIREMENTS:



  • Sedentary work.

  • Subject to inside environmental conditions.





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