Multi-Unit Finance Support Specialist/Assistant Controller

The Finance & HR Support Specialist/Assistant Controller supports the Owners and the Director of Finance & Human Resources in the daily financial, administrative, and HR operational functions of the company. This role plays a critical part in maintaining accurate financial records, supporting HR processes, and ensuring smooth day-to-day office operations across multiple locations. This is for a multi unit business model.

The ideal candidate is highly organized, detail-oriented, comfortable working with financial data, and capable of managing multiple administrative and operational processes simultaneously.

Must have at least 2-4 years Accounting Experience

Minimum Qualifications:

• 2-4 years of accounting or bookkeeping experience


• Strong organizational and time management skills


• High attention to detail and accuracy


• Ability to manage multiple priorities and deadlines


• Professional communication skills


• Proficiency with Microsoft Excel

Finance & Accounting Operations

• Open and process company mail daily


• Manage accounts payable through the company's automation solution


• Enter and update payables in QuickBooks


• Process daily sales transactions


• Submit online payments for vendors and recurring expenses


• File and pay monthly sales tax


• Reconcile third-party vendor payment receivables


• Investigate and coordinate resolution of payment chargebacks


• Assist in maintaining financial spreadsheets including:
  
  
  
  • Payroll hours review
  
  
  • Revenue comparison reporting
  
  
  
  

Human Resources Operations & Employee Administration

• Manage employee onboarding workflows through the company's onboarding platform


• Oversee the DHS E-Verify process


• Follow up with General Managers regarding candidate onboarding status


• Provide troubleshooting and support for onboarding platform questions


• Maintain and update employee rosters


• Respond to unemployment claims and documentation requests


• Assist with administration of employee benefits including:
  
  
  
  • Health insurance
  
  
  • Life insurance
  
  
  • Short-term disability (STD)
  
  
  • Long-term disability (LTD)
  
  
  • 401(k) plan administration
  
  
  
  

Operations & Administrative Support

• Coordinate company equipment repairs and replacements (e.g., iPad devices)


• Assist with landlord communications when necessary


• Assist with contacting utility providers


• Coordinate location closure schedules for maintenance or cleaning


• Coordinate maintenance services such as fire extinguisher inspections and facility repairs


• Assist with information gathering and completion of required forms and documentation


• Assist with permitting requirements and filings


• Ensure administrative and operational processes are completed in a timely and accurate manner

This position operates in a hybrid work environment.

In Office:
Monday, Tuesday, Thursday
8:00 AM - 4:00 PM (or 7:00 AM - 3:00 PM)

Work From Home:
Wednesday and Friday

Benefits & Culture

At Aqua-Tots, we believe in supporting our team both professionally and personally. We offer a competitive benefits package designed to support your health, financial future, and work-life balance.

Health & Wellness

• Medical, dental, and vision coverage with company contribution


• Company-paid life insurance


• Company-paid short-term and long-term disability coverage


• Gym membership reimbursement

Financial Benefits

• 401(k) retirement plan with company matching


• Cell phone reimbursement for work-related use

Time Off & Flexibility

• Paid sick/ESTA leave accrual starting on day one


• Paid company holiday closures throughout the year


• Hybrid work schedule with two work-from-home days per week

Work Environment

• Work closely with company leadership in a growing multi-location organization


• Opportunity to gain experience across finance, HR, and operations


• Collaborative and supportive team environment