Music Coordinator

Employment Status: Full-Time/ 32 hours per week

FLSA Status: Non-Exempt/Hourly

Schedule: Monday through Thursday with 1-hour of unpaid lunch.  

Reports to: Director of Liturgy  
 

Full-Time Benefits may include:

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Benefits may vary based on employment status and location.

Summary:

The Music Coordinator is responsible for planning, coordinating, and executing the music program for weekly worship services and special liturgical events. This role serves as the primary liaison between the clergy and the musical ensembles, ensuring that all music aligns with the theological themes and mission of the organization.

* Essential Functions.

Position Responsibilities:

1. Liturgical Planning & Music Selection

• *Curate Music:  Select hymns, anthems, and contemporary worship songs for all regular services.
• *Service Flow:   Collaborate with the Pastor/Director of Liturgy to ensure music complements the sermon or liturgical season (e.g., Lent, Advent).
• *Special Events:  Coordinate music for "Special Rites" including weddings, funerals, and seasonal celebrations (Christmas/Easter).

2. Ensemble Leadership & Recruitment

• *Direct & Rehearse:   Lead weekly rehearsals for cantors, choirs, praise bands, or handbell ensembles.
• *Recruit Volunteers:  Actively scout and audition new vocalists and instrumentalists within the congregation.

3. Administrative & Technical Oversight

• *Scheduling: Manage the rotation of cantors, musicians, and audio/visual volunteers using tools like Planning Center or Basecamp.
• *Library Maintenance:  Organize the physical and digital music library and ensure all scores are properly filed.
• *Copyright Compliance:  Reporting song usage to licensing bodies (CCLI, OneLicense) to remain legally compliant.
• *Equipment Care:  Oversee the tuning of pianos/organs and the maintenance of the sound system and microphones.

• *Excellent communication and interpersonal skills, with the ability to engage and work with diverse groups of people, including children, parents, adults, volunteers, and parish staff.
• *Strong organizational and time management skills. 
• *Ability to work in fast-paced environment.
• Supports and upholds the philosophy of Catholicism and the mission of the parish. Must take opportunities offered to further own Faith Formation. Have self-knowledge and ability to share the Catholic faith.
• *Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• *Adhering to safety training and protocols and taking precautionary measures to ensure the safety and well-being of self and others. 
• *Responsible for protecting the confidentiality of any information or material obtained in the service to the parish.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Minimum Qualifications to include Knowledge and Skills: 

Education:

• Bachelor’s degree in music, Liturgy, or Sacred Music (preferred) or related field.

Experience: 

•  2–5 years of experience in a religious music setting, specifically with leadership or administrative duties.

Knowledge, Skills, and Abilities:

• Proficiency:  High-level skill in at least one primary instrument 
• Conducting:  Ability to lead choral and instrumental ensembles with clear technique.
• Technology:  Familiarity with church management software and digital audio workstations (DAWs) for track preparation.
• Interpersonal:  Ability to work with volunteers of varying skill levels with patience and encouragement.
• Bilingual in English and Spanish preferred.
• Computer Systems: Proven intermediate level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to inspire a team, resolve conflicts, and maintain high morale.
• Skill in identifying program growth opportunities and long-term sustainability.
• Excellent attention to detail and organizational skills. Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Ability to handle sensitive information with integrity and discretion. Confidentiality is essential.
• Must have good critical thinking and problem-solving skills. 

License, Credentials, and Screenings:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance 
• Must have and maintain satisfactory outcome of background check.

Travel Requirements:

Travel requirements for the position includes 10% local and 10% overnight.

 This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.