Musical Entertainment Student Assistant (ASI Events)

Definition and Purpose 

Under the supervision of the Coordinator – ASI Events, the Musical Entertainment Student Assistant supports the planning and execution of musical entertainment events small scale performances and concerts, with a focus on student performers as well as larger mainstream artists to meet the diverse musical interests of the Cal Poly community. Responsibilities include coordinating logistics such as setup, contracts, correspondence, and event evaluations. The Musical Entertainment Student Assistant must be available to work all scheduled events, including those beyond musical entertainment, and actively assist with their execution. ASI is committed to supporting the aspirations of the University Learning Objectives.  Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability.  Additionally, they will work productively as individuals and in groups while communicating effectively.   

Educational Requirements and Qualifying Experience 

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units. 
• Ability to be highly organized and balance multiple projects 
• Excellent oral and written communication skills 
• Ability to work with diverse populations and those with special limitations or needs 
• Previous participation in and experience with ASI Events preferred 
• Experience with administration, public relations, event planning, or musical entertainment 
• General knowledge of ASI Events and offerings 
• Experience in leadership or management 
• Organizational abilities and experience 
• Experience related to the musical entertainment field preferred 

Supervisory Responsibilities 

• Ability to supervise student staff and coordinate with vendors and artists 
• Supervise program participants
  

Essential Duties and Responsibilities 

• Develop a program/timeline for all musical entertainment activities in a given term 
• Provide ongoing evaluation of all ASI Events musical events 
• Devise a process of reviewing promotional material of potential entertainers including bands/solo acts, other types of performers
• Be available to work all scheduled ASI Events, including those beyond musical entertainment, and actively assist with their execution 
• Develop relationships with local establishments to provide artist routing opportunities 
• Serve as liaison for musical events. 
• Act as a day of and load in contact for all musical entertainment events 
• Oversight and management of musical entertainment budget 
• Maintain familiarity with evacuation plan for work area 
• Attend all mandatory meetings, workshops, and retreats 
• Provide quality customer service for all staff, participants, and vendors 
• Awareness of and appreciation for individual uniqueness and diversity 
• Maintain your calendar, adhere to scheduled office hours, and follow absence procedures 
• Maintain a positive and professional relationship with staff and co-workers 
• Adhere to and enforce all campus and ASI departmental policies and procedures 
• Ensure a safe environment for all participants 
• Commitment to student development and leadership 
• Act as a program ambassador at all times with extensive program knowledge 
• Serve as a role model 

Other Duties and Responsibilities 

• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment. 
• Other duties as assigned. 

Period of Employment 

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause. 

Compensation and Hours 

• Hourly Pay Rate: $16.50 per hour 
• Hourly Pay Range: $16.50 per hour - $16.50 per hour 

May Require late night, weekend, and holiday work availability

Requires a minimum of 3 consecutive quarters of work availability

The Associated Students, Inc. is an Equal Opportunity Employer. 

Date revised: 07/09/2025