National Operations Assistant

We are looking for a proactive National Operations Assistant in Kenall, FL with a salary range of $50,000–$65,000 per year, depending on experience. This full-time, in-office role requires 2+ years of experience in administrative, operations, or facilities support within a professional services or corporate environment. The National Operations Assistant will play a key role in supporting day-to-day operations, corporate administration, and facilities coordination for a national law firm operating from Kenall, FL. This position requires strong organizational skills, tech proficiency, and the ability to manage multiple priorities efficiently in a fast-paced Kenall office setting.

Responsibilities:

• Manage user credentials, system access, and password resets across multiple platforms, including legal research tools, court portals, and internal systems in Kenall.
• Track and monitor shipments via FedEx and other carriers for operational and IT teams.
• Receive, sort, and distribute incoming mail at the Kenall office.
• Maintain office supplies and inventory, including toner and general administrative items.
• Coordinate logistics for office furniture, storage, kitchen items, and facility needs throughout Kenall.
• Assist with office equipment setup, relocation, and reconnection.
• Process and track returned equipment from former employees across national locations.
• Provide front desk coverage, handle overflow calls, and respond to facilities-related requests as needed.

• 2+ years of experience in administrative support, facilities, or operations coordination.
• Proficient with office technology, web-based platforms, and shipping software.
• Exceptional attention to detail and ability to adhere to established procedures.
• Strong organizational skills with the capacity to handle multiple tasks.
• Professional communication skills and a client-service-oriented mindset.
• Able to work independently while collaborating with a national operations team.
• Must reside locally in Kenall, FL and be available for full-time, in-office work.

• Salary range: $50,000–$65,000 per year

• Medical, dental, vision, and life insurance coverage
• 401(k) plan with employer match
• Paid time off, vacation, and holiday pay
• Opportunities for career growth within a national professional services organization based in Kenall, FL

Apply directly to be considered for immediate review.