NetSuite and Coupa Administrator

Given its sweeping mission, UJA-Federation, the world's largest local philanthropy, often finds itself at the nexus of world events. With antisemitism surging locally and around the world and an unprecedented outpouring of Jewish pride among New Yorkers, this is a defining moment for the organization.  Through our network of hundreds of nonprofits, large and small, we respond quickly and effectively to the most pressing issues of the day – in New York, in Israel, and around the world.

We are seeking a NetSuite and Coupa Administrator who will be a key member of our Accounting & Finance team. This role ensures our financial and procurement systems run smoothly, efficiently, and in alignment with organizational needs. The ideal candidate combines technical expertise with strong problem‑solving abilities and a collaborative, service‑oriented mindset.

What You’ll Do:

System Administration and Data Governance

• Lead daily configuration, administration, and maintenance of NetSuite, Coupa, and related platforms.


• Manage user access, licenses, roles, permissions, and onboarding/offboarding processes.


• Oversee chart of accounts and master data governance.


• Conduct testing and validation for system releases and patches.


• Maintain custom fields, forms, workflows, scripts, and sandbox environments.


• Support file imports, integrations, and data loads with accuracy.


• Troubleshoot system defects, data issues, and integration errors.


• Manage supplier onboarding and data validation.


• Support month‑end and year‑end close activities.


• Provide user support and training with clear documentation.

Reporting and Analytics

• Build dashboards, saved searches, SuiteAnalytics workbooks, and reports.


• Deliver actionable insights and ensure data consistency.

Integrations and Enhancements

• Support design, testing, and rollout of system customizations.


• Maintain integrations between NetSuite, Coupa, Salesforce, and other platforms.


• Improve data flows and system performance.

What You Bring:

Core Qualifications

• Bachelor’s degree in business, accounting, finance, or a technical field.


• 3+ years administering NetSuite, Coupa, or similar platforms.


• Strong technical proficiency including SuiteScript, SuiteAnalytics, and reporting.


• Understanding of financial and procurement processes.


• Excellent organizational, communication, and problem‑solving skills.


• Experience with integrations, middleware, API/EDI solutions.

Preferred

• NetSuite or Coupa certifications.


• Experience across broader ERP ecosystems.

Salary Range: $110,000–$125,000, commensurate with experience.

Reporting Information: Reports Controller.