Network Office Secretary

Description

Reports To:   Managing Director of Operations 

Salary:   $40k-$55K  

Full-time Position  8:00 am – 4:00 pm 

ABOUT US  

Gestalt Community Schools is a system of K-12 college-preparatory charter schools in targeted Tennessee communities. We show our scholars that being great requires great effort, and we empower them to be?college-ready, career-ready, and community-ready. Core to our culture is our Gestalt Commitments to all stakeholders. Those commitments are embodied in our actions to love radically, invest deeply, advocate boldly, and act purposefully. Our network services over 2,600 families in Memphis with an eye for expansion to other southern regions. To learn more about Gestalt Community Schools, please visit our site at https://gestaltcs.org/.  

POSITION OVERVIEW  

The Network Office Secretary plays a vital role in the functions and logistics of the central office for Gestalt Community Schools. The office secretary provides essential administrative, clerical, and customer service skills, contributing to the smooth operations of the central office. The role includes event planning, logistics and organization, report development, scheduling, travel, translation, inventory, and overall customer service.  

DUTIES AND RESPONSIBILITIES  

• Customer Service- serves as the first point of contact for visitors, parents, and staff, focusing on engagement, problem-solving, and hospitality. 
• Board Support and Report Development- creates and distributes minutes, reports, and files for the Gestalt Board of Directors’ monthly meetings.  
• Inventory Coordination- orders office and breakroom supplies for the central office, including organization of files and storage rooms.  
• Executive Schedule Management- coordinates meetings for the Chief Executive Officer, including governance meetings and special events.  
• Clerical Functions- monitors phones, maintains the welcoming/receptionist center, distributes mail, and documents through MS Word and MS Excel reports.  
• Events Logistics and Travel- plans and coordinates meetings, room reservations, catering, travel, and lodging for all CMO-sponsored meetings.  
• Document Translation- creates effective Spanish translated documents for parent communication.  

SKILLS  

• Strong customer service skills, including written and spoken communications 
• Show proficiency in MS Office programs 
• Possesses an eye for the details- candidates must “sweat the small stuff” 
• A problem-solver who is resourceful and takes the initiative at work 
• An exceptional planner who can execute events from start to finish 
• Proven track record in office management 
• Desire for continuous learning and growth  
• Fluency in Spanish and English, written and spoken language 

It is the policy of Gestalt Community Schools to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.  

Requirements

• Prior office management experience; school experience preferrable.  
• A proven track record in event planning and execution.  
• Demonstrated knowledge and proficiency in Spanish translation.  
• Proficiency in MS Word, Outlook, and Excel 
• An associate’s degree or higher preferred but not required.