New Job Opening: Administrative Assistant in Greenwood Village, CO

Job Description

Temporary Administrative Assistant

About the Opportunity

A small, established insurance agency in Greenwood Village is seeking a Temporary Administrative Assistant to provide short-term administrative and office support. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping an office running smoothly and is comfortable managing documents, scheduling meetings, communicating with clients, and supporting leadership.

Key Responsibilities

• Coordinate and schedule Board of Directors meetings with account managers, clients, and independent directors


• Prepare and assemble Board of Directors meeting packets using Microsoft Word and various PDF documents


• Generate and organize documents for annual Board meetings


• Send calendar invitations and coordinate meeting logistics primarily through Microsoft Outlook


• Follow up with clients regarding outstanding items, including obtaining required signatures and documentation


• Compare expiring policies with renewal policies and redline changes for submission to regulators using an established template


• Manage the company's M-Files document database/document vault


• Manage the main office phone and direct incoming calls appropriately


• Collect, sort, and distribute incoming mail


• Coordinate outgoing shipments through FedEx, UPS, and other shipping providers


• Order and maintain office supplies, including printer supplies, kitchen supplies, and general office materials


• Maintain the company's community calendar


• Provide general administrative and office support to the CFO and Compliance/Regulatory Manager


• Assist with additional administrative projects and duties as needed

What We're Looking For

• Previous administrative, office support, or coordinator experience


• Strong organizational skills and exceptional attention to detail


• Excellent written and verbal communication skills


• Professional and confident when communicating with clients and independent directors


• Ability to manage multiple priorities and meet deadlines in a short-term, fast-paced environment


• Strong proficiency with Microsoft Outlook and Microsoft Word


• Comfortable working with Adobe PDF documents and assembling information from multiple files


• Strong computer skills and ability to learn new systems quickly


• Experience with Microsoft Dynamics is a plus, but not required


• Insurance industry experience is not required


• Professionalism, reliability, and a willingness to take ownership of administrative responsibilities are essential

This is a fully onsite, short-term temporary opportunity (3-6 weeks) in Greenwood Village, CO paying $18–$25/hour.

#LI-ET1