Job Description

Executive Assistant 

Position Overview

Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness, and the ability to anticipate needs in a fast-paced executive environment.

The ideal candidate will have 3+ years of experience supporting a CEO, Executive Director, President, or comparable senior executive and is calm under pressure, highly organized, professional, and comfortable taking initiative. 

Key Responsibilities

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  Manage and prioritize a complex executive calendar, including meetings, conferences, travel, and other commitments.

  
  


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  Anticipate scheduling conflicts, competing priorities, and the Executive Director's needs.

  
  


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  Coordinate internal and external meetings, including logistics, materials, technology, and follow-up.

  
  


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  Coordinate business travel, conferences, accommodations, and transportation.

  
  


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  Support Board of Directors meetings, scheduling, materials, and logistics.

  
  


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  Manage and prioritize correspondence and time-sensitive communications.

  
  


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  Interact professionally with Board members, senior leadership, government officials, business partners, and other stakeholders.

  
  


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  Handle confidential and sensitive information with a high degree of discretion.

  
  


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  Provide administrative support for special projects and organizational initiatives.

  
  


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  Maintain executive contacts, records, documents, and other important information.

  
  


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  Provide support to other senior executives as needed.

  
  

Qualifications

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  3+ years of experience supporting a CEO, Executive Director, President, or similar senior executive.

  
  


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  Strong experience managing a complex calendar and competing priorities.

  
  


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  Exceptional judgment, discretion, organization, and attention to detail.

  
  


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  Highly proactive, responsive, and accountable work style.

  
  


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  Ability to anticipate needs, work independently, and follow tasks through to completion.

  
  


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  Excellent written and verbal communication skills.

  
  


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  Proficiency with Microsoft Outlook, Word, Excel, and virtual meeting platforms.

  
  

Compensation & Benefits

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  $75,000–$100,000 salary range

  
  


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  Medical, dental, vision, and life insurance

  
  


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  401(k) with employer match

  
  

Hybrid: 4 days in office / 1 day remote

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