Nursing Administrative Coordinator DYP

Job Summary:

The Nursing Administrative Coordinator DYP supports the Director of Nursing and requires a strong emphasis on staffing management and financial oversight of staffing. This role also requires administrative operations support, and oversight of Unit Secretarial administrative projects.

Essential Duties and Responsibilities

• Supports and promotes the mission and values of Covenant Health Ministry.
• Maintains all required competencies and completes annual compliance courses on time.
• Manages sensitive and confidential information with discretion and professionalism.
• Possess exceptional organizational skills, a proactive mindset, and the ability to manage multiple tasks efficiently.
• Excellent customer service and communication skills.
• Excellent technology skills
• Other duties as consistent with this role.

 Operations Management

• Assist with the planning, execution, and monitoring of various projects such as the provider recertification list which is a regulatory requirement. This requires support and education for the Unit Secretaries in this process.
• Track project progress, prepare reports, and ensure timely completion of deliverables such as financials related to staffing, agency utilization, etc.
• Collaborate with leaders to gather updates and provide necessary support such to Admissions, Discharge Offices, and Nurse Unit Managers to manage staffing accordingly.
• Assist in tracking project timelines, deliverables, and budgets as required. Examples include tracking for a decrease in unit agency fte’s as comparable data from month to month, etc.

Scheduling and payroll management

• Coordinates for any automated scheduling systems, as applicable.

• Manages schedules for all nursing staff for a 210-bed facility. This includes house staff, agency staff, and travel staff. This also includes having knowledge of schedules of other departments, as necessary.
• Ensures daily staffing meets CMS and Maine State Minimum Staffing Requirements.
• Manages completion of payroll timely and accurately.
• Reports staffing for Payroll Based Journal as required by CMS.
• Scheduling requires excellent Excel capabilities as our scheduling is a manual process.

Administrative Operations Support

• Maintain organized filing systems for easy access to important information.
• Support the development and implementation of office procedures to enhance operational efficiency.
• Obtains and manages immunization records and education of all agency and contract staff. 
• Reviews all agency and travel invoices for accuracy.
• Works with EX to maintain updated list of agency and contract staffing. 

Job Requirements

Job Knowledge and Skills

• Strong proficiency in software and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills with a customer-service-oriented approach.
• Ability to prioritize tasks effectively, manage time efficiently, and maintain confidentiality.
• Strong problem-solving skills and a keen attention to detail.

Education and Experience

• Associate degree preferred but not required. 
• Experience will be considered in place of education.

• Previous staffing scheduling and payroll experience required. 
• Must be able to multitask and prioritize effectively.
• Independent decision-making and able to make decisions under pressure.
• Works collaboratively with others. 

Covenant Health Mission Statement

We are a Catholic health ministry, providing healing and care for the whole person, in service to all in our communities.

Our Core Values:

•Compassion

We show respect, caring and sensitivity towards all, honoring the dignity of each person, especially the poor, vulnerable and suffering.

•Integrity

We promote justice and ethical behavior, and responsibly steward our human, financial and environmental resources.

•Collaboration

We work in partnership, dialogue and shared purpose to create healthy communities.

•Excellence

We deliver all services with the highest level of quality, while seeking creative innovation.

Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, and genetic information (including family medical history).

Comp Range:

Rate of pay displayed reflects the beginning of the pay scale.  At the time of an offer, determination of your offer will reflect your skills and experience as it relates to the position.