Nursing Department Scheduler and Administrative Assistant

We’re seeking an upbeat individual to join us to join us at Havenwood Care Center, home to approximately 60 nursing home residents. This person is also responsible for developing the bi-weekly schedule for the nursing department and working with staff to fill open shifts, with oversight by the Director of Nursing. They also are the first person to greet visitors, new residents, future employees, and vendors when they arrive at Havenwood or call on the phone. They share a front office area with the Accounting Clerk and Biller, and provide support to the Director of Nursing and Administrator.

Status: Full-time at 72 hours/2 week pay period

Hours of Work: 8 am – 4:30 pm, Monday through Friday. Flexibility in taking one full day off per pay period or two half days to get to 72 hours in 2 week pay period

Union Status: Non-union position 

Reports to: Director of Nursing and Administrator

Core Responsibilities

• Developing nursing department’s bi-weekly schedule from block schedule template and contacting staff to fill gaps prior to posting schedule
• Contacting nursing staff to fill shifts daily, as needed
• Answering facility phone 
• Greeting visitors and directing them to resident rooms/common areas
• Assisting Administrator and Director of Nursing with clerical needs

Additional Responsibilities

• Inventory office supplies monthly
• Assist with projects, such as developing forms, entering information into dietary software, etc. 
• Wide variety of duties in the position

Skills & Experience

• Detail-oriented with excellent organizational skills
• Strong communication skills, both written and verbal
• Ability to work with a variety of people
• Strong clerical skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multi-task
• Prior scheduling or administrative support experience preferred, but not required

Benefits Available

• BCBS MN Health Insurance- competitive premium rates! 
• Company Paid Life Insurance and Supplemental Life Insurance Policies 
• Accident, Cancer, Disability, and Critical Illness Insurance 
• MetLife Dental and Vision 
• 401k Benefits. Available immediately upon hire. Employee eligible to receive up to a 5% match after one year of employment. (Must be 21 Years Old) 
• Accrued Paid Time Off
• Paid Holidays