Nursing Office Administrative Assistant

• Assist in maintaining the organization and administrative operations of the nursing office


• Manage phone triage, including receiving and routing calls related to physicians and hospital coordination under supervision


• Maintain and update electronic systems, including scanning and logging medical documentation into EMR


• Support ordering and inventory management of medical supplies, including injectable and implant tracking


• Process purchase requisitions, match invoices and packing slips, and ensure proper approvals


• Act as liaison between vendors and internal teams (Patient Care Coordinators, Office Managers, Supply Chain, Facilities, Nursing Leadership)


• Monitor and communicate scheduling changes, equipment needs, and inventory issues to leadership (ONM, AONM, DON) 


• Coordinate equipment repairs, track progress, and manage associated documentation and approvals


• Maintain and log implant returns and assist with monthly injectable inventory reporting


• Coordinate with anesthesia group to provide updated OR schedules


• Assist with surgical equipment reservations and coordinate logistics with Facilities Management


• Support nursing leadership with clearances, lab work, and daily staffing adjustments


• Identify workflow inefficiencies and assist in implementing process improvements


• Develop and maintain working knowledge of Nextech; generate reports as requested


• Take meeting minutes and assist with preparation and coordination of quarterly nursing meetings 

• High School Diploma or equivalent (required)


• Associate Degree in Healthcare Administration, Business Administration, or related field (preferred) 

Compensation: $28.00-$30.00

WHAT WE OFFER:

• Comprehensive Health Benefits: Medical, Dental, and Vision Coverage.


• Voluntary Benefits: Options include Aflac (short-term disability, hospital, accident, and cancer coverage), long-term disability, life insurance, and pet insurance.


• Paid Time Off: 19 PTO days per year, in addition to 8 paid holidays.


• Retirement Benefits: 401(k) plan with a discretionary company match.


• Cosmetic & Med Spa Perks: Employee discounts on services and products at Deep Blue Med Spa.


• Additional discounts through PLUM