Nyc - Staffing Scheduler

The Staffing Scheduler plays a key role, working closely with our A/E Design Project Managers on resource planning and schedules across all projects. The ideal candidate has worked in Architecture / Engineering / Construction using Ajera, with knowledge of design project phases (concept – construction). We are looking for a strong communicator and creative thinker, who is digitally savvy. 

RESPONSIBILITIES  

• Provide daily support to PMs (architect or engineer Project Managers) through regular communication and analysis. 
• Work with tech staff at all levels to determine capacity.
• Interpret and understand the needs of individual projects and people.  
• Support PMs by adjusting project planning in Ajera. 
• Communicate effectively with all levels of internal stakeholders.  
• Work through complexities and present findings clearly. 
• Run bi-weekly staffing meetings to present information simultaneously to all Principals, and send in-depth follow-up report. 
• Update schedules and staffing allocation for active projects. 
• Work in-person with NY based colleagues and via Zoom with West Coast and other colleagues. 
• Anticipate when a project team will require additional resources and when a new project is likely to start. Forecast cross-project overlaps (“synergies”) and conflicting demands (“perfect storms”) to keep PMs aware of workflows on other projects impacting their teams. 
• Maintain flexibility and provide ad hoc support of business team. 
• Position reports to and is guided by a NY based Senior Principal. 
• 5-month position starting July 21 or 28 overlaps with the current Manager’s planned leave. 

QUALIFICATIONS & SKILLS  

• Positive and engaging personality. 
• Curious and effective problem-solver. Skilled in presenting findings. 
• Bachelor’s degree in architecture, engineering, project management, or a related discipline. 
• A minimum of 1 year of experience in project management or resource planning at an AEC firm. 
• More experienced candidates may opt for part-time. 
• A solid understanding of project workflow and budgeting. 
• Excited by supporting the management of a creative, respected, and growing business. 
• Experience with Ajera integrated project management and accounting software. 
• Strong working knowledge of Excel, pivot tables, and other data analysis tools.   
• Must be able to present ideas and analysis in visual/graphic format. 
• Authorization to work in U.S. is required. 

At Heintges we cultivate a supportive office environment of positivity, respect, professionalism, free sharing of information, and good work-life balance. We are committed to the realization of innovative building enclosures which meet the highest levels of sustainability and performance. We maintain a broad portfolio of impactful projects worldwide including art museums, cultural centers, academic and government buildings, and supertall towers. Our work is guided by a shared commitment to quality, as our talented professionals collaborate with clients and contractors to deliver exemplary projects.

Hourly rate: $40