Occupational Health Administrative Assistant - On Site

Work Your Magic with us! Start your next chapter and join MilliporeSigma.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

Your Role:

As the Occupational Health Administrative Assistant – On Site, you will greet and provide customer service and administrative support for Occupational Health Services’ various clinical programs. The Assistant will handle confidential information to prepare, develop, distribute and manage documents necessary to meet clinical needs. You will work closely with the Occupational Health Nurse and EHS Site Director to plan, develop and respond to site needs (Bedford/ Burlington and Field workers). You will maintain records and run reports in various systems: electronic medical records, training logs, and corporate safety database. You will support various wellness and safety initiatives. Additionally, you will travel between local MilliporeSigma sites to perform your job duties. 

Responsibilities include but are not limited to:

• Triage walk-in and phone queries escalating to RN as applicable


• Maintain and safeguard confidentiality of Employee health information and records


• Manage medical records, including Iron Mountain


• Maintain clinic site inventories and room schedules


• Schedule employees for Medical Surveillance programs and manage exam results: Hepatitis B, Respirator Protection, Early Symptom Intervention, etc.


• Schedule Safety eyewear and Safety shoe vendors providing follow-up customer service


• Promote site wide communication of health and safety initiatives


• Order clinic supplies and maintains inventories


• Assists with the budget process by managing invoices, writing purchase orders, and collaborating with EHS/ REPS staff

Physical Attributes:

• Perform moderate physical activity


• May frequently sit, stand, walk, squat, bend, turn/ twist, push, pull, use hands, handle or feel; reach with hands or arms


• Occasionally lift up to 25 pounds, carry up to 10 pounds


• Vision requirements include near and distant vision


• Acuity of hearing

Who You Are:

Minimum Qualifications:

• High School Diploma or GED


• 3+ years' experience in an administrative role

Preferred Qualifications:

• Strong organizational skills with attention to details, punctuality


• Bachelor’s Degree in Business Administration, Health Administration, or other Healthcare fields


• CPR/AED and First Aid Certified


• Understanding of HIPPA and medical privacy


• 5+ years in an administrative role


• Proficient in Microsoft Office 365, PowerPoint, Excel basics


• Ability to handle confidential information


• Great interpersonal skills with good verbal and written communication

RSREMD

Pay Range for this position: $29-$50/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!