OCJ - Confidential Assistant, Criminal Division

Company : Circuit Court Of Cook County, Illinois

Job Description - OCJ - Confidential Assistant, Criminal Division

CIRCUIT COURT OF COOK COUNTY, ILLINOIS
OFFICE OF THE CHIEF JUDGE
JOB DESCRIPTION

JOB TITLE:   CONFIDENTIAL ASSISTANT TO PRESIDING JUDGE

DIVISION:     CRIMINAL

GRADE:         16

SALARY:       $62,424

LOCATION:    2600 S. CALIFORNIA AVE., CHICAGO, ILLINOIS 60608

JOB SUMMARY AND DUTIES:

The Confidential Assistant acts as personal and confidential administrative support to the Presiding Judge of the Division or District and supervises support staff of the Presiding Judge’s Office. Duties include, but are not limited to:

Type and edit correspondence, reports, legal and other documents;
Draft correspondence, including email, independently or upon direction;
Handle mail, answer telephone calls, screen office visitors, make appointments and maintain calendar for Presiding Judge;
Perform CCT supervisor duties as required;
Maintain office records and files;
Maintain office supply inventory;
Perform other office management and administrative functions as required, including acting as liaison with judges of the District or the Division and other departments within the Office of the Chief Judge;
Assist with human resources, finance, and purchasing matters to ensure the needs of the District or Division are met;
Perform such other duties as may be directed by the Presiding Judge

The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the duties to be performed under the job title or those to be performed temporarily outside an employee’s normal line of work.

QUALIFICATIONS AND REQUIREMENTS:

High school diploma; Bachelor’s Degree strongly preferred
English/Spanish bilingual strongly preferred
Administrative assistant or office management experience preferred
High degree of skill in the use of Microsoft Office Suite, including excellent typing skills
Attentiveness to detail.
Sensitivity to issues of confidentiality and professionalism.
Knowledge of court processes and legal terminology preferred
Excellent organizational and oral and written communication skills.
Ability to work under pressure and meet short deadlines.
Ability to work as part of a team and maintain professional demeanor in all interactions with others in the workplace.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

On a continuous basis, sit at a desk for long periods of time in front of a computer screen
Intermittently twist to reach equipment or supplies surrounding desk
Perform simple grasping and fine manipulation
Strength to lift files weighing up to 20 pounds
Use telephone and computer keyboard on a daily basis
Move easily to various locations within the courthouse

This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment. All offers of employment are contingent upon successful completion of all required screening criteria.

Information concerning the benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.

THE OFFICE OF THE CHIEF JUDGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Office of the Chief Judge of the Circuit Court of Cook County to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.

Revised: February, 2025

Original job OCJ - Confidential Assistant, Criminal Division posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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OCJ - Confidential Assistant, Criminal Division

Job Description - OCJ - Confidential Assistant, Criminal Division

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