office administration/receptionist

The Motor Company is seeking a friendly, organized, and professional Office Administration/Receptionist team member to serve as the first point of contact for customers and visitors. This position plays a key role in supporting daily dealership operations by managing cashier’s office responsibilities, assisting customers, handling administrative tasks, and providing support to multiple departments.

Essential Duties and Responsibilities

• Greet customers and visitors in a courteous and professional manner.


• Answer and direct incoming phone calls promptly and accurately.


• Manage customer inquiries and route requests to the appropriate department.


• Maintain a clean, welcoming, and organized reception area.


• Assist with filing, data entry, document preparation, and record keeping.


• Process incoming and outgoing mail and deliveries.


• Schedule appointments and coordinate customer communications.


• Support accounting, sales, service, and management teams with administrative tasks.


• Maintain customer information and dealership records with accuracy and confidentiality.


• Assist with vehicle paperwork, registrations, and other dealership documentation as needed.


• Perform general office duties, including copying, scanning, and ordering office supplies.


• Support special projects and other duties assigned by management.

Qualifications

• High school diploma or equivalent required.


• Previous receptionist, administrative assistant, customer service, or office experience preferred.


• Strong verbal and written communication skills.


• Proficiency with Microsoft Office (Word, Excel, Outlook).


• Excellent organizational and multitasking abilities.


• Professional appearance and positive attitude.


• Ability to work independently and as part of a team.


• Strong attention to detail and accuracy.

Benefits

• Competitive pay


• Health and Dental insurance


• Paid time off


• Retirement savings plan


• Employee discounts

Desired Traits

• Customer-focused


• Dependable and punctual


• Detail-oriented


• Professional and personable


• Strong work ethic


• Ability to thrive in a fast-paced dealership environment

The Motor Company is an equal opportunity employer and welcomes applications from qualified candidates of all backgrounds.