OFFICE ADMINISTRATIVE ASSISTANT

OFFICE ADMINISTRATIVE ASSISTANT

Job Description

Summary:  Assist with general office tasks to include phone assistance, office supplies orders, scanning, filing, and small projects as assigned. Coordinate the bidding process for a mid-sized paving and sitework contractor.  Build relationships with customers, subcontractors, and vendors while facilitating and improving an efficient sales system.  Assist in other administrative areas, as needed.

Essential Functions:

• Answer and manage incoming calls and manage Star 2 Star system.


• Greeting Customers and visitors. 


• Meeting/Event planning as needed.


• File, scan, fax, copy, print plans and reports and manage documents as needed.


• Sort mail and pick up mail.


• Inventory and order office supplies as needed.


• Assist in maintaining updated Insurance certificates for Vendors.


• Renovation incoming calls/outgoing estimates tracking spreadsheets.


• Perform other duties and responsibilities as assigned by the Supervisor.


• Assist with social media posts.


• Assist with Marketing programs as needed.

Estimating Department Assistance Functions:

• Assist with initiating the bid process (Bid file setup- as directed).


• Assist with qualifying new subcontractors/vendors – as directed.


• Assist with maintaining and updating the Bid Files-as directed.


• Maintain bid statuses updated (Active vs. Lost vs. Awarded) within Bidding software.


• Facilitate constant communication between Customer & Estimating Team.


• Continuously check GC/Municipalities websites for new solicitations. 

Other Functions

• Miscellaneous purchasing.


• Assist other departments, when needed.


• Assist with special projects, as needed.

Job Requirements

• High School Diploma, GED, or the equivalent preferred.


• Prior office experience with multiple tasks.


• Valid Florida Driver’s License.


• Good communication skills.


• Ability to follow instructions well.


• MS Office proficient (Word, Excel, Outlook, PowerPoint).

Join our growing team and apply directly on our website https://bonnessinc.bamboohr.com/careers

All work is local. Our Office is Fragrance-Free.

We offer competitive pay commensurate with experience, and a full benefits package. Bonness Inc. is a Drug-Free and Equal Opportunity Employer. This organization participates in E-Verify.

Bonness Inc. is a family owned and operated contractor serving our community since 1981. Our mission is to fully serve Southwest Florida’s paving and sitework needs with honesty and integrity by providing a quality product, outstanding customer service, value and initiative.