Office Administrative Assistant

Position Summary:

We are seeking a dependable and trainable Office Administrative Assistant to join our team. This hands-on position plays a vital role in supporting the daily operations of our office. You’ll be responsible for assisting with a wide variety of tasks including data entry, purchasing, shipping and receiving, invoice processing, and general administrative support. No formal college degree is required—just a great attitude and a willingness to learn.

Key Responsibilities:

• Data Entry: Accurately input records, part numbers, inventory updates, and other relevant data into systems and spreadsheets.


• Purchasing Support: Assist in placing purchase orders, tracking deliveries, and communicating with vendors to ensure timely procurement.


• Shipping & Receiving: Accept deliveries, verify packing lists, label equipment, and coordinate outbound shipments when necessary.


• Invoicing & Billing: Support accounts payable/receivable with invoice entry, document organization, and status follow-up.


• Administrative Tasks: General office duties such as filing, organizing documents, answering phones, maintaining supplies, and other support tasks as assigned.


• Cross-Team Support: Collaborate with other departments (inventory, service, sales) to ensure smooth office workflows.

Qualifications:

• Minimum of one year experience required.


• Basic computer skills required (Microsoft Excel, Word, Email, Efficient Typing, etc.)


• Must be detail-oriented and able to follow instructions.


• Strong work ethic with the ability to multitask and stay organized.


• Positive attitude and a willingness to learn new skills.


• Clean background check required.

What We Offer:

• On-the-job training with growth opportunities


• A supportive and friendly team environment


• Competitive pay and benefits


• Opportunities to expand skills across multiple departments

Schedule:

• Monday to Friday, 8 AM to 5 PM