Office Administrative Support for HR & Safety

Description

We are seeking a detail-oriented and proactive Office Assistant to support our Human Resources and Safety teams. The ideal candidate will assist in daily administrative tasks, maintain organized records, and help ensure compliance with company policies and safety regulations. This role requires strong organizational skills, discretion, and the ability to multitask in a fast-paced environment.

 Key Responsibilities:HR Support:

• Assist with onboarding new hires, including document collection and orientation scheduling.
• Maintain and update employee records, both physical and digital.
• Support payroll preparation by providing relevant data (absences, leaves, etc.).
• Help coordinate employee training sessions and maintain training logs.
• Draft internal communications related to HR updates, reminders, and events.
• Provide general administrative support to the HR team.
• Draft internal reports for audits. 

Safety Support:

• Track and maintain safety training records and certifications.
• Assist in scheduling safety meetings, drills, and inspections.
• Help ensure compliance with OSHA and other regulatory standards.
• Maintain safety-related documentation, such as incident reports and hazard assessments.
• Support the Safety Director in rolling out safety awareness campaigns.

Requirements

High school diploma or equivalent; Associate’s degree or administrative certification preferred.

• Previous administrative or office support experience; experience in HR or safety support is a plus.
• Proficient in Microsoft Office Suite (Word, Outlook, etc)
• Strong proficiency in Microsoft Excel program.
• Strong attention to detail and excellent organizational skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong written and verbal communication skills.