Office Administrator

Why work for us?

Established in 2015, Jensen Castings is a family-owned company dedicated to handcrafting products here in the USA. With a focus on concrete, steel, and glass fiber reinforced concrete (GFRC), we design and fabricate outdoor gas fire tables and fire bowls. Our modern, streamlined designs have become a favorite throughout the industry and are sold throughout North America at many retailers from on-line big box stores to high-end specialty stores. The Jensen Castings team is made up of a skilled group of designers and artisans with a keen eye for original style and superior quality.

Benefits

• Medical Insurance: Health, Dental and Vision plans are available
• Health Reimbursement: We provide a generous health reimbursement when you reach your out-of-pocket health insurance deductible 
• 401(k) Matching: Company matches for participating employees up to 4%
• Holidays and Paid Time Off: We offer paid holidays and generous paid time off to support work-life balance
• Insurance Options: Disability and Life insurance options available
• Safety PPE Allowance: For safety footwear and prescription safety glasses 
• Weekly Pay: Enjoy the convenience of receiving your pay on a weekly basis
• Profit Sharing: Available for eligible employees 
• Team Events: We celebrate our employees dedication through social gatherings 
• Employee Recognition: We celebrate and acknowledge the hard work and achievements of our team members 
• Training and Development: We offer opportunities for continuous learning and professional growth

Position Summary

We are seeking a dependable and highly organized Office Administrator to assist the Plant Manager with the daily operations of our manufacturing office. In this role, you will be responsible for coordinating interviews, greeting visitors, maintaining office supplies, managing general correspondence, and providing inventory support through data entry and record maintenance.

Additionally, you will play a key role in new employee orientation, providing support with onboarding paperwork, and assisting employees throughout the onboarding process.

The Office Administrator will ensure a smooth workflow by performing various administrative duties that contribute to an efficient office environment. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks effectively.

Essential Functions

Administrative & HR Support

• Handle a variety of administrative duties such as greeting visitors, coordinating meetings, maintaining office supplies, and managing general correspondence
• Provide data entry support to other departments as needed, helping ensure accuracy and consistency
• Provide support to applicants throughout the staffing process, including scheduling interviews and assisting with application follow-ups
• Conduct new hire onboarding for all new employees, including scheduling safety training with the Safety Consultant and ensuring all required documentation is completed
• Track and record employee files in Paylocity, including employment applications, termination checklists, benefits information, and other relevant documents
• Assist HR leadership in maintaining accurate personnel records, including but not limited to I-9 forms, worker’s compensation records, drug screening results, incident files, and health files
• Maintain confidentiality and discretion regarding all aspects of employee information and records
• Actively participate in the planning and execution of company events, ensuring smooth operations and employee engagement
• Assist management in ensuring compliance with all company policies, work instructions, and employee handbook guidelines by posting and communicating policy updates

Inventory Support Responsibilities

• Provide data entry support for inventory transactions in the ERP system, including receipts, transfers, and adjustments
• Assist with maintaining accurate inventory records by updating item quantities, locations, and documentation
• Support cycle counts and physical inventory activities by preparing reports, recording results, and assisting with reconciliation
• Help track office and plant supply usage and coordinate reorders with the appropriate team members
• Communicate inventory discrepancies or concerns to the Plant Manager or Inventory team
• Maintain organized records related to inventory, shipping, and receiving documentation

• High school diploma or equivalent; associate’s degree in business administration, or a related field is a plus
• 2+ years of administrative or HR support experience, preferably in a manufacturing environment
• Experience with ERP systems is preferred 
• Strong organizational skills with excellent attention to detail
• Excellent verbal and written communication skills
• Ability to manage confidential information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software
• Ability to multitask and prioritize in a fast-paced environment
• Positive, professional, and approachable demeanor

Personal Attributes

• Strong problem-solving skills and a proactive approach to tasks
• Ability to work independently and as part of a team
• Flexibility and adaptability in a changing work environment
• Dependable and trustworthy, with a strong commitment to maintaining confidentiality

Physical Demands

• Sit and/or stand for long periods of time
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Occasionally lift, carry, push, pull or otherwise move objects up to 15lbs. The worker is required to have close visual acuity to perform an activity such as: extensive reading, preparing and analyzing documents; transcribing; viewing a computer terminal
• Must wear required PPE and follow all safety protocols when in designated areas