Office Administrator

We are looking for a proactive and organised Office Administrator to support the day-to-day running of our clients office in Cyprus. This role is primarily focused on administrative and office management tasks, with the opportunity to support the HR function through documentation, coordination and policy adherence.

This is an ideal role for someone who enjoys being the backbone of an office, is detail-oriented and is comfortable handling confidential information.

Responsibilities

• Manage day-to-day office office operations & ensure a well-organized, efficient and welcoming workplace.
• Act as the first point of contact for office and facilities related matters.
• Manage office supplies and vendors.
• Liaise with facilities vendors and contractors such as cleaners, maintenance personnel, utility companies etc.
• Coordinate office logistics, including equipment, utilities and health & safety requirements.
• Ensure compliance with OSHA and Fire Safety requirements.
• Organise internal events where required.
• Liaise with external partners such as accountants, payroll providers, insurance brokers, government entities etc.
• Support the HR team with general administrative HR tasks as needed.
• Support with the full employee lifecycle: onboarding, offboarding & employee documentation.
• Maintain accurate employee records and digital HR files.
• Administer all types of leave and absence tracking in line with Cyprus labour law in the Companys HRIS.
• Support implementation of HR policies and procedures.
• Responsible for maintaining up-to-date records of all the company's insurance policies.
• Assist with recruitment coordination where required.
• Assist with payroll preparation where required.

Requirements

• 2 years previous experience in an office administration or administrative support role.
• Minimum standard of education EQF Level 4.
• Strong organizational skills and time-management skills, with high attention to detail.
• Ability to handle confidential and sensitive information.
• Excellent written and verbal communication skills in English and Greek (spoken and written).
• Comfortable working independently and managing multiple priorities.
• Ability to respond efficiently to urgent facilities issues.
• Proficient in Microsoft Office.
• Exposure to HR administration is considered a strong asset but is not strictly required.
• Experience working with remote teams, in an international or multicultural work environment will be considered an asset.

• Comprehensive Health Insurance — including dental cover
• Gym Allowance
• Fresh Fruit Mondays 
• Regular Team Events — fun socials, celebrations, and unforgettable moments.