Office Administrator

Office Administrator  

Location : Glen Carbon, IL  

Reports To: HR Manager  

Hours: 40 hours per week  

On-site position 

Position Summary  

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors. 

Key Responsibilities 

HR Support  

• Support the HR Manager with administrative tasks, HR initiatives, and employee communications.  

• Monitor the HR inbox and escalate urgent matters appropriately.  

• Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.  

• Maintain and update employee data in the HRIS, including demographics, compensation, deductions, and tax information. 

Onboarding & Employee Experience  

• Set up new employee workspaces and coordinate IT equipment setup.  

• Organize first-day and first-week welcome activities.  

• Manage new hire paperwork and onboarding tasks.  

• Assist with employee engagement programs, including service awards, holiday events, and special projects. 

 Office & Administrative Operations  

• Maintain office areas and coordinate service providers as needed.  


• Take and track management meeting minutes.  


• Track HPT and other administrative logs.  

• Issue inclement weather announcements.  

• Ensure the office is properly closed at the end of each day. 

Front Desk & General Support  

• Cover the front desk during the receptionist’s lunch break.  

• Coordinate anniversary lunches and track employee birthdays.  

• Maintain organized records and filing systems.  

• Perform other duties as assigned.