Location: California – Bay Area
Start Date: Immediate
Schedule: Part-Time initially (20–25 hrs/week), transitioning to Full-Time (40 hrs/week)
Pay: $18/hour – Paid Weekly
Reports To: Office Administrator (with transition to covering full responsibilities during maternity leave)

✨ Step Into a High-Impact Role Supporting Four Growing Companies

Are you someone who thrives in fast-moving environments, loves building systems, stays ahead of the details, and takes pride in being the backbone of smooth operations? If so, this opportunity is made for you.

We are a dynamic, multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative, technology-driven startup. Together, our teams support hospitality operations, large-scale events, workforce solutions, and cutting-edge tech development. At the core of everything we do is operational excellence - and that's where you come in.

We're looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. You'll begin part-time, working closely with our brilliant Office Administrator, learning the systems, culture, and rhythm of our companies. Later this year, you will transition into a full-time, lead role while she is on maternity leave - giving you ownership, responsibility, and the chance to truly shine.

If you want a role that blends structure with innovation, numbers with communication, and admin precision with leadership impact, this role offers it all.

🌼 What You'll Be Doing (Your Day-to-Day Impact)

1. Financial Administration & Accuracy

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  Support Accounts Receivable & Accounts Payable

  
  


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  Manage coding, expense tracking, and vendor/client communication

  
  


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  Assist with monthly financial close with our accounting partners

  
  


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  Prepare organized expense summaries and insights directly for the CEO

  
  


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  Ensure financial records are accurate, timely, and audit-ready

  
  

2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)

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  Prepare and deliver weekly invoicing for multiple companies

  
  


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  Coordinate weekly payroll with the Staffing Management team

  
  


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  Double-check timecards, rate accuracy, and billing rules

  
  


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  Maintain strict confidentiality with sensitive payroll information

  
  

3. Office Operations & Organization

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  Order supplies, track inventory, and coordinate basic facilities needs

  
  


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  Maintain internal documents, forms, SOPs, and shared drives

  
  


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  Ensure onboarding/offboarding packets are complete, accurate, and stored properly

  
  


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  Improve internal processes for efficiency and clarity

  
  

4. Calendar & Communication Excellence

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  Manage and coordinate calendars for senior leaders

  
  


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  Schedule meetings across time zones and across companies

  
  


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  Prepare agendas, reminders, follow-up notes, and document packets

  
  


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  Draft clear, professional internal and client-facing communications

  
  

5. Project Management (Where You Become Indispensable)

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  Assist with and lead internal projects such as:

  
  
  
  
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    Software implementations

    
    
  
  
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    Process audits

    
    
  
  
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    Onboarding workflow redesign

    
    
  
  
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    SOP creation and updates

    
    
  
  
  
  


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  Track deliverables, follow up on action items, and ensure deadlines are met

  
  

6. Leadership Support & Cultural Alignment

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  Become a trusted right-hand to company leadership

  
  


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  Participate in daily huddles with clear updates and next steps

  
  


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  Embody and reinforce AlohaHP values:

  
  
  
  
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    Service

    
    
  
  
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    Learning

    
    
  
  
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    Growth mindset

    
    
  
  
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    Solution orientation

    
    
  
  
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    Integrity

    
    
  
  
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    Professional excellence

    
    
  
  
  
  

🌺 What Makes You a Strong Fit

You will thrive here if you:

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  Have 2+ years of administrative or operations experience

  
  


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  Love structure, organization, spreadsheets, and systems

  
  


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  Are proactive - you notice what needs to be done before being asked

  
  


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  Are excellent with Google Workspace (Sheets, Docs, Drive, Gmail)

  
  


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  Can learn tools like QuickBooks, Expensify, Bill.com, ATS/HRIS systems

  
  


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  Communicate clearly, professionally, and confidently

  
  


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  Stay calm under pressure and keep things moving forward

  
  


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  Want to grow into a bigger leadership role

  
  


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  Thrive in a fast-paced, entrepreneurial environment

  
  


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  Enjoy supporting multiple teams and balancing different priorities

  
  


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  Bonus: Experience in staffing, hospitality, events, operations, or startups

  
  

⏱ Hours, Pay & Growth

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  Start Part-Time: 20–25 hours/week

  
  


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  Transition to Full-Time: 40 hours/week after your 90-day CEO review

  
  


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  Weekly Pay: $18/hour

  
  


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  Long-term opportunities for growth across multiple teams

  
  


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  Get hands-on experience with high-level operations, multi-company structure, and leadership workflows

  
  

🌟 Ready to Apply? We'd Love to Meet You!

📧 Email Your Application:

Send your resume + a short message to:
[email protected]
Subject line: "Assistant Office Administrator"

🌐 Apply on Our Website:

AlohaHP.com

📱 Call or Text Us:

(808) 735-7788

We're reviewing applicants now. If you're ready to step into a role with real growth, real impact, and a team that truly values excellence, apply today!