Office Administrator

Office Operations

• Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience 
  
  
  
  • Maintain and order office supplies, equipment, and snacks
  
  
  • Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS
  
  
  • Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed
  
  
  
  

Office Facilities & Space Planning 

• Manage quarterly facility maintenance orders, office cleanings, and upgrades


• Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events


• Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment

Vendor & Program Ownership 

• Own snack pantry program end-to-end (sourcing, ordering, inventory)


• Serve as primary owner for external vendors and recurring workplace programs

Event & Meeting Coordination

• Assist in planning and executing company events including retreats and large-group functions


• Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup


• Assist with setup for monthly Full Company meetings 


• Own and coordinate bi-yearly HQ headshot photoshoots 

Culture & Team Experience

• Create a warm, professional first impression and representation for all team members, external visitors, and HQ community


• Greet and welcome external guests and visitors arriving at HQ

Ad Hoc & Project Support

• Take on special projects and administrative tasks as assigned by the Executive Administrator


• Provides support to additional executives as business needs arise

• 1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role


• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail)


• Strong organizational and communication skills with the ability to manage multiple priorities


• Proactive, solutions-oriented mindset with a strong sense of ownership

• Ability to work independently and as part of a team in a fast-paced environment


• Experience in the fitness, wellness, retail, or hospitality industry

• Competitive starting salary, based on experience


• Bonus eligibility based on performance


• Monthly cell phone stipend


• 401k with employer match


• Health, dental, & vision insurance


• Flexible PTO


• Free drop in classes at [solidcore]


• And MORE