Office Administrator

We are seeking a professional, organized, and service-oriented Office Administrator to support the day-to-day operations of our corporate office and commercial building. This role is responsible for helping maintain a welcoming, efficient, and well-managed office environment while serving as a key point of contact for tenants, investors, visitors, vendors, and internal team members.

The ideal candidate will bring strong administrative experience, excellent communication skills, and a hospitality-focused approach to supporting office operations, facilities coordination, vendor management, and workplace services.

Essential Responsibilities

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  Support daily office operations, including mail distribution, phones, conference room readiness, and front desk coordination.
  
  


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  Serve as a central point of contact for incoming communications, general office inquiries, visitors, tenants, and internal team members. 
  
  


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  Provide a professional, friendly, and welcoming experience by greeting visitors, answering calls, and responding to inquiries in a polite and service-oriented manner. 
  
  


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  Maintain office systems, equipment, kitchen, breakroom, and common areas to ensure a clean, stocked, and functional workplace. 
  
  


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  Assist with corporate events, meetings, conference room logistics, and administrative projects as assigned. 
  
  


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  Coordinate maintenance and service needs while assisting with tenant communications and service requests.
  
  


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  Support tenant billing, notices, lease-related matters, tenant files, lease documentation, and records. 
  
  


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  Assist with access control needs, including key fobs and alarm systems. 
  
  


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  Coordinate vendors and contractors for maintenance and special projects, including scheduling and follow-up. 
  
  


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  Review proposals, scopes, and pricing for quality, alignment, and cost-effectiveness. 
  
  


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  Maintain office and building contracts, including tracking renewals and expiration dates.
  
  


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  Manage ordering and inventory of office and building supplies, including researching pricing and presenting recommendations to management.