Office Administrator

Company : Sagent

Job Description - Office Administrator

SUMMARY OF JOB FUNCTIONS

The Office Administrator is responsible for maintaining efficient office operations, providing administrative support to staff and management and ensuring a productive work environment by following office protocol for guests, including vendors and customers.

This role involves managing office continuity by ordering, tracking and replenishing supplies to avoid interruptions in standard office and business procedures. This role will work closely with Procurement Department to assist in setting up purchase orders, managing tracking cycles and sending out order confirmations via email.

The Office Administrator follows security protocol by maintaining the daily electronic visitor log.

Confidentiality is of the utmost importance and must be maintained.

Other duties as assigned.

KEY RESPONSIBILITIES AND DUTIES

Greeting facility visitors and follow electronic visitor log protocol

Direct guests/visitors to reception area, office or meeting room

Maintain the Team Member Café by keeping track of inventory, ordering and replenishing goods to avoid interruptions in service

Work with Procurement Department as needed to place orders including office supplies and materials as needed. Set up purchase orders, manage tracking cycles and send out email confirmations

Maintain inventory records

Work with facility service providers on access to ensure scheduled maintenance/repairs are handled as scheduled

USPS mail services: Retrieve mail from mailbox at rear of facility daily and deliver to department managers or designated people

Mail/delivery services: Mail certified mail to USPS local

Fed Ex/UPS: Contact Sagent Shipping Department (on site) to send out priority overnight or 2^nd day packages as requested; keep all receipts and/or tracking information as backup

Perform any data entry tasks as requested

Support company events by assisting HR in organizing and implementing facility gatherings and team building events

Assist in meeting room setups as needed, including ordering breakfasts or lunches; keeping Boardroom organized and stocked

KEY COMPETENCIES: Knowledge, Proficiency of Acquired Skills, Aptitude, Capability

Strong organizational and time management skills

Maintain Sagent confidentiality on business details at all times

Proficiency with office software and technology (e.g., Microsoft Office, Outlook email and calendars)

Self-motivated

Detail-oriented

Strong communication skills

REQUIRED QUALIFICATIONS: Experience, Education, Certifications, Skills

1-3 years of office support experience, preferably a small office environment

Excellent verbal and written communication abilities

Ability to multi-task, prioritize and work independently if needed

Professional, approachable and customer focused demeanor

Interpersonal skills to make a positive impression on vendors, customers and other guests; interact professionally

Work well with all Team Members at Sagent

PHYSICAL DEMANDS – WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, absent undue hardship.

Prolonged periods sitting at a desk and working on a computer in an office setting

Prolonged periods of standing

Occasionally it may be required to lift (up to) 25 pounds and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects

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Office Administrator

Job Description - Office Administrator

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