Office Administrator

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

We’re looking for a friendly, organized Office Administrator to be the first point of contact for our visitors, clients, and team members. In this role, you’ll greet guests, manage incoming calls and correspondence, and keep the front office running smoothly. You’ll also provide day-to-day administrative support, including scheduling, data entry, supply management, and general office coordination. The ideal candidate is professional, dependable, and comfortable juggling multiple tasks in a fast-paced environment while delivering a warm, welcoming experience to everyone who walks through the door. This position is based on-site out of our Philadelphia Headquarters. 

Essential Duties & Responsibilities

• Greeting visitors and guests. Manage front gate access for all visitors, clients, lunch orders, etc.


• Manage on-site visitor system.


• Answering phone/ directing calls accordingly.


• Sorting incoming and outgoing mail, maintain postage machine (adding funds when needed, replacing ink, replacing parts, etc.)


• Keeping front desk stocked with all shipping supplies, envelopes, tape, label holders, etc.


• Refilling & managing inventory of office snacks and supplies


• Scheduling and managing weekly office catering orders.


• Completing expense reports for credit card purchases.


• Submitting invoices for approval as needed.


• Code material sheets for procurement.


• Create access users and print access badges for new and existing employees company wide.


• Supports HR during onboarding of new hires, i.e., having badge, nameplate, and desk supplies.


• Submitting & distributing New Hire apparel orders. Maintains apparel inventory.


• Assists Accounts Payable to mail bi-weekly vendor checks.


• Weekly check destruction or paper shredding as needed.


• Assists with on-site event planning and special projects as needed. 

Education & Experience

• High School Diploma or equivalent GED


• Demonstrated capability to maintain strict confidentiality with employee information


• Outstanding customer service orientation, sense of urgency, and a high-level of personal integrity


• Excellent written and verbal communication skills


• Proficient in Google Drive and Microsoft Office


• Strong attention to detail, a positive attitude, and a team player


• Ability to operate within a fast-paced environment  

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially.  These are a handful of the types of programs and benefits our full-time people may be eligible for.  There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance


• Tuition Reimbursement


• Paid Parental Leave


• Life, Accident and Disability


• Retirement with Company Match


• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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