Office Administrator

Office Administrator
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
Final Filing Date: 4/28/2024
Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off
Under the direction of the Area Construction Senior Transportation Engineer (Civil) the Office Administrator will act independently to support the area Construction field office. The analyst will exercise independent judgment on the most complex operational issues ensuring compliance within all program parameters.The analyst has direct responsibility in reviewing and analyzing the status of all projects, responding to inquiries regarding projects, tracking account usage and analyzing project data to determine project expenditures.The incumbent will act as a lead in preparing project calculations and contracts. Incumbent will report monthly progress payment estimates for all assigned contracts to the Area Construction Senior.
Eligibility for hire may be determined by your score on the Associate Governmental Program AnalystExam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Associate Governmental Program Analyst Exam is located here: CalCareers

Staff Services Analyst Exam:CalCareers
T

he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

PARF# 05-4-921 / JC-422048
You will find additional information about the job in the

Duty Statement

.
Working Conditions

Position located in Paso Robles, San Luis Obispo County.

For further details about this position and/or a copy of the duty statement for Staff Services Analyst (SSA) , please contact Nicole Ando at (805)-441-4395 or email at [email protected]
While at the Construction office employees will normally work in a climate-controlled office under artificial light. However due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Travel may be required. Vacations may be restricted during peak times. Overtime and flexible hours may be required. Use of computers and other various office equipment is required. Job may have exposure to chemicals, lab conditions, equipment, machinery, heat, cold, dust, gas, fumes, outdoor conditions, indoor conditions, humidity, and high decibels of noise. Hard hat and safety vest or approved safety shirt must be worn at all times in the field, no exceptions. Incumbent is responsible for his/her actions, decisions, quality of work, and proper use of State time, equipment and materials. Improper performance of duties and/or failure to adhere to established policies, procedures and guidelines could lead to adverse action and possible termination.

New toState candidates will be hired into the minimum salary of the classification orminimum of alternate range when applicable.
Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
STAFF SERVICES ANALYST

Caltrans Mission:

Provide a safe andreliable transportation network that serves all people and respects theenvironment
Caltrans Vision:

A brighter future forall through a world-class transportation network
The Caltrans workforce ismade up of diverse and unique individuals who contribute to our organizationalsuccess. Caltrans is about celebrating diversity, valuing one another, andrecognizing that Caltrans is strong not in spite of the diverse attributes ofour workforce, but because of our diversity.
Possessionof a valid driver’s license is required when operating a state owned or leasedvehicle.
Statement ofQualifications (SOQ) is required in addition to the application. Failure toinclude and complete the SOQ may result in disqualification for interview.
Please provide a 1 page, 12 font size Statement of Qualifications (SOQ) detailing why you believe your knowledge, skills, and experience would make you a qualified candidate for the roles and responsibilities of the Construction Office Administrator as described in the position duty statement.
Possessionof Minimum Qualifications will be verified prior to interview and/orappointment.If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification.Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment. Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreigncoursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redactbirthdates and social security numbers.
Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date:

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/28/2024

Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation

Attn: Caltrans DHR Contact

Certification Services MS-90

P O Box 168036

Sacramento , CA

95816-8036

Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation

Caltrans DHR Contact

Classification and Hiring Unit - ECOS

1727 30th Street, MS 90

Sacramento , CA

95816

Closed on weekends and State holidays.

08:00 AM - 05:00 PM

Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications -

Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/28/2024

Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation

Attn: Caltrans DHR Contact

Certification Services MS-90

P O Box 168036

Sacramento , CA

95816-8036

Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation

Caltrans DHR Contact

Classification and Hiring Unit - ECOS

1727 30th Street, MS 90

Sacramento , CA

95816

Closed on weekends and State holidays.

08:00 AM - 05:00 PM

Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications -

Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Click HERE

to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Applications Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-422048), PARF# 05-4-921 and title of the position (Associate Governmental Program Analyst / Staff Services Analyst) must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be

excluded or removed

from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Survey

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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