Office Administrator, Center for STEM Learning

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.

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Department:

The Center for STEM Learning

Job Summary:

Job Description:

• Plans and coordinates office-wide facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders.

• Monitors inventory and places orders for office equipment, supplies, or provisions.

• Manages or administers accounting processes including budgeting, invoice processing, employee expense reports, reimbursements, petty cash, and time tracking.

• May support HR activities or initiatives with employee onboarding and interview coordination, and training.

• Performs company database or system administration tasks, including data input, reporting, user support, and upgrades.

• Resolves day-to-day problems and coordinates with stakeholders to obtain solutions

• Provides comprehensive operational, administrative, and programmatic support for the Center for STEM Learning and the Duff Center.

• Oversees daily office and facility operations, including space planning, maintenance coordination, inventory management, and resource allocation within the Duff Center.

• Supports financial and administrative processes such as budgeting, purchasing, invoice processing, expense reconciliation, P Card documentation, and reporting.

• Assists with the planning and execution of projects, programs, meetings, and events that support the center's mission and strategic goals.

• Develops and implements process improvements to enhance efficiency, service quality, and organizational effectiveness.

• Supports the center's academic, research, and outreach objectives through proactive problem-solving, resource stewardship, process improvement, and organizational leadership.

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Job Responsibilities:

• Provides comprehensive operational, administrative, and programmatic support for the Center for STEM Learning and the Duff Center.
• Oversees daily office and facility operations, including space planning, maintenance coordination, inventory management, and resource allocation within the Duff Center.
• Supports financial and administrative processes such as budgeting, purchasing, invoice processing, expense reconciliation, P Card documentation, and reporting.
• Assists with the planning and execution of projects, programs, meetings, and events that support the center's mission and strategic goals.
• Develops and implements process improvements to enhance efficiency, service quality, and organizational effectiveness.
• Supports the center's academic, research, and outreach objectives through proactive problem-solving, resource stewardship, process improvement, and organizational leadership.

Education Qualifications:

Experience:

Compensation: