Office Administrator | Government Sales

Key Responsibilities

• Provide administrative support for government, municipal, state, and federal sales accounts.


• Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements.


• Track contract terms, expiration dates, pricing structures, and reporting obligations.


• Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies.


• Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing.


• Process purchase orders, sales orders, and related documentation in a timely and accurate manner.


• Maintain organized electronic and physical records for audits, reporting, and contract reviews.


• Assist with responses to RFPs, RFQs, and bid submissions as needed.


• Communicate professionally with government customers regarding documentation, order status, and administrative needs.


• Support internal audits and compliance reviews related to government contracts.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.


• 2+ years of experience in sales administration, contract administration, or government-related office support.


• Strong attention to detail—borderline obsessive (this is a compliment).


• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred.


• Ability to manage multiple deadlines without sacrificing accuracy.


• Strong written and verbal communication skills.


• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales.


• Familiarity with contract pricing structures and compliance documentation.


• Experience supporting sales teams in a multi-location or national organization.